Ask a new question

Template for Word numbering styles

I am trying to create a template for non-technically-minded staff where I work, but am having trouble with automatic numbering and levels. I want to create a template using the following styles, all to be automatically numbered:

                                            Heading 2

1.       Heading 3

1.1     Body text

          (a) Body text

               (i) Body text

1.2     Body text

etc

1A.     Heading 4

1.3     Body text

1A(1)  Heading 5

1.4      Body text

          Heading 6

1.5     Body text

The headings will have additional formatting attached, such as different font sizes, bold and italic, but I can manage that! Can anyone help me try to get this set up using 'Define new multilevel list'? I will also need Heading 3 for the next chapter to be numbered 2, and for the next chapter 3 etc, with subsidiary numbering changed accordingly.

To make Heading 3 restart in each chapter, you'll need to include Heading 2 (unnumbered) as Level 1 in your multilevel list. Heading 3 will be Level 2 and Body Text Level 3. If you set Level 3 to restart after Level 2 (Heading 3), then it should be unaffected by the lower-level headings. It appears that Heading 4 will also restart after Heading 3, and Heading 5 after Heading 4. Since Heading 6 will be unnumbered, it can be omitted from the list.

The question is where to put the (a) and (i) levels (which could use styles called Body Text 2 and Body Text 3). Assuming they restart after Body Text (Level 3), then you could put them at Levels 4 and 5, but I think I'd be inclined to use those levels for Headings 4 and 5 and drop the Body Text paragraphs to Levels 6 and 7, but set to restart after Level 3.

This will probably require some trial and error with the "Include level from" and "Restart after" settings, but it should be doable. Keep in mind that font formatting and paragraph formatting in general are done in the style, but all indents on the left side (Left, Hanging, First-line) must be set in the Define New Multilevel List dialog.

Microsoft MVP (Word) since 1999
Fairhope, Alabama USA
http://ssbarnhill.com
http://wordfaqs.ssbarnhill.com
Screen shots captured with TechSmith's Snagit

Was this reply helpful?

Sorry this didn't help.

Great! Thanks for your feedback.

How satisfied are you with this reply?

Thanks for your feedback, it helps us improve the site.

How satisfied are you with this reply?

Thanks for your feedback.

 
 

Question Info

Last updated October 5, 2021 Views 82 Applies to: