Making a roster of participants

Hello-

We do several events per year where I need to create a roster using participant's info-name, compnay, address, phone email etc. that is collected in Excel. Now the easiest way to make a roster is to do a mail merge using labels. The only thing is, while the data comes out in columns, which I want, it reads across the page like this:

Jane Doe

123 street

city, state zip

John Johnson

456 street

city, state zip

Mary Smith

789 street

city, state zip

instead of down the column, like this: Any suggestions/advice would be much appreciated.

Jane Doe

123 street

city, state zip

John Johnson

456 street

city, state zip

John Johnson
Mary Smith

789 street

city, state zip

If you're not actually using labels, it would make more sense to use a Directory-type merge, which will add records straight down the page. If you want them in newspaper-style columns, you can create columns in the mail merge main document or in the finished merged result.

To keep the address blocks discrete, use a line break (Shift+Enter) at the end of each line in the address block and a paragraph break (Enter) only at the end of each block. Add Spacing Above/Below to separate the blocks.

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Paul Edstein
(Fmr MS MVP - Word)

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Last updated October 5, 2021 Views 211 Applies to: