How to insert page sub-numbers in a word document

I need to insert new additional pages into a 700 page Word document.  If I allow Word to treat these newly inserted pages as it would by default, then all of the page numbers subsequent to the inserted pages will be different from those of the existing printed volume(s) and as a result will need to be reprinted and replaced in the document.

Is there a way to insert the new pages using a sub numbering system,  let's say there are four new pages, beginning after page 110?  I want to number the new pages as 110 - A, 110 - B, 110 - C, 110-D, then allow the unmodified pages to continue again with 111.  I have seen this done in  various manuals we receive here at work published by JJKeller.

How would this be done.

Thanks

I can't think of an automatic way to do this, but the following may help.

Put a next page section break at the start and end of the additional pages.

On the last page of the 'first' section in the body of the text. Insert the following field structure at some suitable location.

{ SET X { PAGE } } using CTRL+F9 for each bracket pair

Open the footer view and unlink the three relevant sections.

In the 'second' section footer enter the following field structure

{ X } - { PAGE  \* ALPHABETIC }

in place of the existing PAGE field. Restart the numbering from 1 in this section.

In the 'third' section i.e. after the ABC etc section again restart the numbering at 1 for this section and add the following field structure

{ ={ PAGE } + { X } }

Note that this will only work for display purposes.

Graham Mayor (Microsoft Word MVP 2002-2019)
For more Word tips and downloads visit my web site
https://www.gmayor.com/Word_pages.htm

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Thanks for the response.  You state this will work for display only, will it not carry through to printed pages? 

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It will show correctly in printed pages. However, it won't give correct page numbers in a table of contents or an index, or anywhere the document might contain a PageRef field or a cross-reference that should show a page number.
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Thanks for your response,  I can't get this to work with the letter suffixes on the inserted page numbers.  Perhaps you could post a link to some screen-shots of the process.  Thanks

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Did you do something to cause the { SET X { PAGE } } filed to be updated?

I am not sure that screen shots will help as the fields to be inserted are exactly as Graham detailed.  However, if you send me an email message, I will send you a document in which such a numbering scheme is set up.

Of course, if the balance of the document is already printed, and the new pages are in a separate document, on those pages you could just use

###-{ PAGE \* ALPHABETIC }

where ### is the number of the page following which the new pages are to be inserted.

Hope this helps,
Doug Robbins - MVP Office Apps & Services (Word)
dougrobbinsmvp@gmail.com
It's time to replace ‘Diversity, Equity & Inclusion’ with ‘Excellence, Opportunity & Civility’ - V Ramaswamy

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Last updated April 29, 2024 Views 2,177 Applies to: