Formatting in-footnote numbers in Word 2013

How do you format the footnote number in a footnote in Word 2013? To be clear: I am referring to the number that appears immediately before the footnote text at the bottom of the page, NOT the footnote reference number in the main text. I assume there's a style for it, but I can't find it. Searching this site and the MS knowledge base wasn't very helpful either - too many irrelevant entries to sift through.

Thanks in advance!

Edit:

After poking around a bit more, I've noticed that BOTH sets of numbers seem to use the same style. :( However, in my document - based on someone else's template, I'm a translator and have no choice - if I go to edit that style the font size and several other things are blank. AFAIK that means there are several different ones in use? And visually the reference numbers in the footnotes seem to be smaller than the numbers in the main text (too small, that's why I want to change it).

As you have discovered, the footnote number in the main body and in the footnote are are both formatted in the Footnote Reference style. To change this you need a macro. Which specific formatting are you trying to apply?

Stefan Blom
Microsoft 365 Word MVP since 2005
Volunteer Moderator (Office)
MS 365, Win 11 Pro
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For starters, let's say I want to make the font larger in the numbers at the bottom. If we can get that working I can probably figure out any other changes myself. :)

As I mentioned, the font size is showing up blank in that style at the moment.

Thanks again!

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Just because the font size is blank, does not mean that you cannot set its size.  However, because both the number in the text and the number in the footnote are formatted with same style, initially, they will both be formatted at the same size.

You can however apply direct formatting to either of the numbers so that they will be in different sizes, so if you modify the font size in the Style, and you do not want that size to be used in both places, you are going to have to directly format the numbers in one of the places and it is probably just as easy therefore to leave the style alone and apply the direct formatting where you want the font to be of a different size.

If you have a number of footnotes on the one page, you can use ALT+Left mouse button to select a column just containing those numbers to apply the direct formatting to all of them at the one time.  You can also make use of the F4 key to repeat the direct formatting where you require it.

Hope this helps,
Doug Robbins - MVP Office Apps & Services (Word)
dougrobbinsmvp@gmail.com
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A blank font size in a character style simply means it is using the settings of the underlying paragraph style.

It would be possible to create a macro that applies a custom style to the footnote reference in the footnote area, which would let you choose precisely which formatting to apply. For example, you could add the following code to the Normal template:

Sub InsertFootnote()

'This macro intercepts clicking the dialog launcher in the Footnotes group
'on the References tab (Word 2007–2013)
'or any command that runs the built-in InsertFootnote command

 ActiveDocument.Footnotes.Add Range:=Selection.Range

 With Selection
    .Paragraphs(1).Range.Style = "Strong"   'Specify your character style
    '.InsertAfter " "
    .Collapse wdCollapseEnd
    .Font.Reset
 End With
 
 ActiveWindow.ScrollIntoView Selection.Range

 End Sub

Sub InsertFootnoteNow()

'This macro intercepts the Insert Footnote command in the Footnotes group
'or any button or keyboard shortcut that runs the built-in InsertFootnoteNow
'command

 ActiveDocument.Footnotes.Add Range:=Selection.Range

 With Selection
    .Paragraphs(1).Range.Style = "Strong"   'Specify your character style
    '.InsertAfter " "
    .Collapse wdCollapseEnd
    .Font.Reset
 End With
 
 ActiveWindow.ScrollIntoView Selection.Range
End Sub

Note that the macros will intercept the commands to add footnotes, in all documents. It does not change existing footnotes.

Stefan Blom
Microsoft 365 Word MVP since 2005
Volunteer Moderator (Office)
MS 365, Win 11 Pro
~~~~
Please note that I do not work for Microsoft
MVP program info: https://mvp.microsoft.com/
~~~~

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because both the number in the text and the number in the footnote are formatted with same style, initially, they will both be formatted at the same size.

Sorry, but that isn't really so. The reason the Footnote Reference Style doesn't ordinarily have a font size specified is because it is a character Style that merely superscripts the text in whatever point size the corresponding paragraph uses. Suppose the body uses 18pt Arial and the footnote uses 10pt Calibri. The Footnote Reference in the body will therefore be 18pt Arial superscript and the 18pt Arial superscript in the footnote it will be 10pt Calibri superscript. Simply changing the point size of the Footnote Reference Style to 18pt would result in 18pt superscript being used for both the body (Arial) and the footnote (Calibri).

Cheers
Paul Edstein
(Fmr MS MVP - Word)

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As you have discovered, the footnote number in the main body and in the footnote are are both formatted in the Footnote Reference style. To change this you need a macro.

If you want both to be based on the same point size (and/or font), you don't need a macro at all - simply edit the point size (and/or font) for the Footnote Reference style.

Cheers
Paul Edstein
(Fmr MS MVP - Word)

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Thank you everyone, lots of information here. I don't think I can identify any one answer as "the" answer. :)

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If you want both to be based on the same point size (and/or font), you don't need a macro at all - simply edit the point size (and/or font) for the Footnote Reference style.

True, but (as far as I can tell), the OP is asking for ways to make the numbers different.

Stefan Blom
Microsoft 365 Word MVP since 2005
Volunteer Moderator (Office)
MS 365, Win 11 Pro
~~~~
Please note that I do not work for Microsoft
MVP program info: https://mvp.microsoft.com/
~~~~

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Last updated October 5, 2021 Views 2,081 Applies to: