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Custom styles in multiple documents

I am in the process of writing a large document and want to have separate chapters in separate documents that are all formatted the same. On top of this I already have some chapters from a previous document that I want to copy and paste in to their own chapter documents, these also need to be changed to conform with the new formatting.

I am having a nightmare trying to get all of the formatting the same across documents, trying to save style sets and themes etc. to no real avail as the styles refuse to update when I try and load a theme or style set in a different document.

So, can someone step me through, from scratch, how to get all of my custom styles, numbering and all in to every document I want.

As an example; The image below shows a custom style selection

Image

How do I make it so this style appears for Heading 1 in every document I wish.

Many Thanks

Scott

Answer
Answer

Create a template that has the styles you want.

Use that template as the basis for new documents.

This does not mean opening the template and using SaveAs to give it a different name, it means a new file based on the template.

You could create the template by using Save As with your current document that has the styles you want to save it as a template. Then delete the text in the template.

Templates in Microsoft Word

File New Variations in the Versions of Word

Understanding Styles in Microsoft Word

Volunteering to "pay forward" the help I've received in the Microsoft user community.

Charles Kenyon
Sun Prairie, Wisconsin
wordfaq[at]addbalance[dot]com

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The best way is to create a new document based on your new template and use Insert | Text | Object | Text from File to insert the old file into the new one. But unless you have used the user-defined styles in the old document, you'll still have to apply them in this new one.

If it's just the styles you're after and not the rest of the document formatting (margins, paper size and page orientation, header/footer, etc.), then you can attach the new template to the old document using Developer | Templates | Document Template. If the Developer tab is not displayed, you'll need to enable it in the Customize the Ribbon dialog. For more, see http://www.shaunakelly.com/word/attachtemplate/index.html.

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Last updated November 10, 2024 Views 2,497 Applies to: