Word 2010, tables getting cut off and can't change "keep with next" paragraph option

I am exported a document from a database to Word.  The table is getting cut off the page and does not wrap to the next page.  When I go to the Outline view I can see all the text, but in the print view it just disappears from the page.  I have tried going the following with no success

  1. The file is saved as a .docx
  2. Table properties/table/wrap
  3. Row properties is marked to break across pages
  4. Paragraph...all the options are dark blue, not checked or unchecked.  I think if I could uncheck "Keep lines together" the table may display properly.  So when I click twice to make it unchecked, then select OK or I have even tried it as default, when I return to the option it just shows dark blue again.  By the way, anyone know what the dark blue box means?
  5. This is a personal computer so I should have the admin rights necessary to change this.  For Word 2010, I have given Everyone full permission, yet I still can't change these settings.
Any ideas how I can get the table to fully display across pages and/or how I can change the paragraph options.

thanks....

Unless you really need to have the table wrapped, setting the wrap to None will solve the problem. If you do for some reason need to have it wrapped, then you will need to make sure that a Compatibility Option is set correctly. In File | Options | Advanced: Layout options, make sure that the box for "Don't break wrapped tables across pages" is not checked.

 

The filled boxes indicate that the settings in the selection are mixed. You'll see this display when a large amount of text is selected even if the settings are uniform across the entire selection because Word just refuses to be specific beyond a certain amount of text.

 

Note that none of the Line and Page Breaks settings have any effect within a cell or row if you have allowed rows to break across pages. The only setting that has any use in a table is "Keep with next," which is effective only between rows. You generally want your header row to be formatted as KWN; if a table is short enough to fit on one page and you don't want it to split, then apply KWN to all rows except the last. Otherwise, use it only for rows that need to be kept together even if the table is split.

 

Note that, even if all the rows are set to KWN, any row that has more than one line of text can be broken if you allow rows to break. If all the rows are formatted as KWN and none has more than one line of text, then you'd have a problem even in an inline table (though Word would probably break it anyway--that's what it does with ordinary paragraph text).

Microsoft MVP (Word) since 1999
Fairhope, Alabama USA
http://ssbarnhill.com
http://wordfaqs.ssbarnhill.com
Screen shots captured with TechSmith's Snagit

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My layout is set to None, but the table is still cut off.  I also have the "don't break wrapped tables across pages" not checked in the advanced settings and it still is cut off.  The rows are also set to "break across pages".  Unfortunately these settings didn't fix the issue.

The data is multiple rows with carriage returns within a cell as you note, so I am a little stumped as to why it is not breaking across the page and disappearing. 

Any other ideas?

Thanks for explaining the blue box...that makes sense.

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If you want to sent the document (or a portion of it exhibiting the problem behavior) to ssbarnhill at gmail dot com, I'll take a look at it.
Microsoft MVP (Word) since 1999
Fairhope, Alabama USA
http://ssbarnhill.com
http://wordfaqs.ssbarnhill.com
Screen shots captured with TechSmith's Snagit

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Last updated August 25, 2023 Views 21,797 Applies to: