Ask a new question

Using "SEQ" fields

I am starting to use SEQ to iterate "exhibits" attached to a document.

I know how to create the SEQ field itself (essentially, "Selection.Fields.Add Range:=Selection.Range, Type:=wdFieldEmpty, PreserveFormatting:=False,         Selection.typetext text:="seq exhibit"") but how do I:

1.  Give the exhibit a descriptive name for future reference?

2.  Refer to the number (or description) of an existing "exhibit" (e.g., see Exhibit 14)."?

3.  Is there a way to create an Index (or other list) to all of the Exhibits?

You should be using Captions (for which you can define your own label such as Exhibit. 


Another option would be to use a numbered Heading Style for numbering the Exhibits.


 

See the article "How to create numbered headings or outline numbering in your Microsoft Word document" on the following page of the Late Shauna Kelly's website:


 


http://www.ShaunaKelly.com/word/numbering/OutlineNumbering.html


 


Hope this helps,
Doug Robbins - MVP Office Apps & Services (Word)
dougrobbinsmvp@gmail.com

Was this reply helpful?

Sorry this didn't help.

Great! Thanks for your feedback.

How satisfied are you with this reply?

Thanks for your feedback, it helps us improve the site.

How satisfied are you with this reply?

Thanks for your feedback.

Thanks Doug for your prompt Sunday reply, but, as far as I can tell, Captions apply only to figures (and this is just text) and does not iterate as a SEQ field does.

Also, I thought that the Headings suggestion made sense (and I tried using Heading 4 since the other Headings are already used as headings) until I realized that that is a paragraph style and the reference to an Exhibit ("The document is attached here as Exhibit B") is just text in the middle of an existing paragraph.  

My assumption is that I will have to use some sort of combination of bookmarks and SEQ fields (that will allow me to reference exhibits elsewhere in the document (e.g., "See Exhibit C discussed on page 14").  I don't know if that will allow me to create a list (index) of exhibits.  That may require an index field.

Was this reply helpful?

Sorry this didn't help.

Great! Thanks for your feedback.

How satisfied are you with this reply?

Thanks for your feedback, it helps us improve the site.

How satisfied are you with this reply?

Thanks for your feedback.

Captions can be applied to whatever you want them to be applied.


For example here is how to create a Caption with the label of Monkey



Then  you can insert a cross-reference to the Caption



and you can create a Table of Monkeys




Hope this helps,
Doug Robbins - MVP Office Apps & Services (Word)
dougrobbinsmvp@gmail.com

Was this reply helpful?

Sorry this didn't help.

Great! Thanks for your feedback.

How satisfied are you with this reply?

Thanks for your feedback, it helps us improve the site.

How satisfied are you with this reply?

Thanks for your feedback.

You should be able to set up your exhibit numbering with heading numbers. When referencing the exhibits in the main document, just add cross-references. See http://shaunakelly.com/word/numbering/numberingappendixes.html.
Stefan Blom
MS 365 Word MVP since 2005
Volunteer Moderator
MS 365, Win 11 Pro
~~~
Note that I do not work for Microsoft
https://mvp.microsoft.com/
~~~
Please specify Word version & OS in your question

Was this reply helpful?

Sorry this didn't help.

Great! Thanks for your feedback.

How satisfied are you with this reply?

Thanks for your feedback, it helps us improve the site.

How satisfied are you with this reply?

Thanks for your feedback.

To add to Doug's response, captions actually use SEQ fields, but they automate inserting them and make it easier to add caption text. They also make it easy to generate a Table of Figures (or List of Exhibits) using References | Captions | Insert Table of Figures.
Microsoft MVP (Word) since 1999
Fairhope, Alabama USA
http://ssbarnhill.com
http://wordfaqs.ssbarnhill.com
Screen shots captured with TechSmith's Snagit

Was this reply helpful?

Sorry this didn't help.

Great! Thanks for your feedback.

How satisfied are you with this reply?

Thanks for your feedback, it helps us improve the site.

How satisfied are you with this reply?

Thanks for your feedback.

 
 

Question Info

Last updated April 14, 2025 Views 885 Applies to: