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Updating All Fields in a Word Document

Hi all I have seen a previous post on this but am going to re-post again as my question is slightly different and the advice given to use the Ctrl+Alt+F9 key does not work.

 

I want to update the fields in my document as I actively am creating, can this be adapted to do this in the main settings, I can only find a box that all fields to update actively when printing?

 

When I use the Ctrl, ALt + F9 key to update all fields within a document the field codes appear, (this is also in the headers as well?) Does anyone else experience this?

 

Thanks I shall look forward to responses.

 

 

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There is no command assigned to Alt+Ctrl+F9. Alt+F9 toggles the field display. Ctrl+A (Select All), then F9 will update all the fields in the selected text, but it addresses only the current story of the document (usually the document body). For a macro to update all the fields in a document, see http://gregmaxey.mvps.org/word_tip_pages/word_fields.html.
Microsoft MVP (Word) since 1999
Fairhope, Alabama USA
http://ssbarnhill.com
http://wordfaqs.ssbarnhill.com
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Ctrl+Alt+F9 is the keyboard shortcut to recalculate all worksheets in all open workbooks in Excel. It is not a valid keyboard shortcut in Word, as far as I know.

You could create a macro in your default template Normal.dotm to update all fields in the active document:

 

Sub UpdateAll()
    Application.ScreenUpdating = False
    ActiveDocument.PrintPreview
    ActiveDocument.ClosePrintPreview
    Application.ScreenUpdating = True
End Sub

 

If you wish, you can assign a keyboard shortcut (such as Ctrl+Alt+F9) to this macro.

(File > Options > Customize Ribbon > Customize...)

---
Best wishes, HansV
https://www.eileenslounge.com

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To update the body select all (Ctrl&A)

press F9

To update the headers/footers

go into print preview and out again

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Which will also update the fields in the body.
Hope this helps,
Doug Robbins - MVP Office Apps & Services (Word)
dougrobbinsmvp@gmail.com
It's time to replace ‘Diversity, Equity & Inclusion’ with ‘Excellence, Opportunity & Civility’ - V Ramaswamy

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Toggling print preview does not update all fields in the body of a document, so you need to update those separately. For example, if you add/edit/delete a heading that is within the scope of a TOC field, a print preview won't update the TOC to reflect the change; nor will it trigger updates based on ASK/FILLIN fields, etc. The following macro will do the job:

Sub UpdateAllFields()
Application.ScreenUpdating = False
With ActiveDocument
  .Fields.Update
  .PrintPreview
  .ClosePrintPreview
End With
Application.ScreenUpdating = True
End Sub

Cheers
Paul Edstein
(Fmr MS MVP - Word)

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In MsWord 2013, go to File>Account>Office Updates

Did the trick for me.

I just hope it lasts.

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Note that the questions in this thread relate to Word fields, not to installing Office updates.
Stefan Blom
Microsoft 365 Word MVP since 2005
Volunteer Moderator (Office)
MS 365, Win 11 Pro
~~~~
Please note that I do not work for Microsoft
MVP program info: https://mvp.microsoft.com/
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installing the update fixed the problem with fields not updating.

I wasn't talking about installing office updates per se.

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Nowhere in this thread does anyone mention a problem with fields not updating.
Microsoft MVP (Word) since 1999
Fairhope, Alabama USA
http://ssbarnhill.com
http://wordfaqs.ssbarnhill.com
Screen shots captured with TechSmith's Snagit

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The problem is here, that it was easy before to update ALL fields in a word doc, including Body, Headers, Footers, contents etc.

Now you have to do different ways

Why do they take away good features, again some silly developer's idea.

What they need is to run changes by real world people (working in foreign countries) to ask first.

Cheers

Charles M Yeomans

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Last updated May 7, 2024 Views 60,954 Applies to: