Insert caption to images/graphs/pictures; two possible Word options

While inserting captions to graphs or images in my Word document, I find that sometimes Word chooses another layout for me. I added two images below which shows the difference:

Picture 1: Here the caption is 'integrated' in my document and I can also see it in my cross reference (important!).

Picture 2: The caption is inserted into a text box and I cannot find it in my cross reference.

I have tried to find the difference in the caption insert box, but I do not seem to be able to find why sometimes Word chooses to go for the text box option. Is this a problem of the type of image I am trying to connect to (though other pictures can get the right caption and other figures or tables for example do not) or something else?

Regards

Robin

edit: the numbering in both captions is visible & can be updated, so the link is there in both cases)

Office 2010,

Windows 7

Answer
Answer
When the object to which you are adding a caption is In Line With Text, the caption will also be inserted inline. When the object is wrapped (that is, has a text wrapping style other than In Line With Text), the caption is inserted in a text box. In Word 2003 and earlier, Word cannot "see" text in a text box for purposes of cross-references, Table of Figures, etc., but this should not be a problem in Word 2010 unless you are saving the document in Word 97-2003 *.doc format.
Microsoft MVP (Word) since 1999
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Last updated October 5, 2021 Views 1,249 Applies to: