troubleshooting "text wrapping" an image

You won't be able to group an inline image with anything. You can (and should) define a Figure style that is centered and formatted as "Keep with next." When you insert a caption, it will be inline. You can modify the Caption style to be also centered and/or to have left and right indents. If you're allowed to use frames, you can put both the image and the caption in a frame (which can have None wrapping so that it is effectively inline), which will keep the two together.

You can put the image and caption in a text box and format the text box with Top and Bottom wrapping. Set the position centered relative to margins and a specific distance relative to the text paragraph that precedes the image. Text will wrap above and below the image, and you should not have to create extra empty paragraphs (this would be the case only for Behind Text or In Front of Text wrapping).

In neither case will you be able to add callouts that are grouped with the image. Instead, use image editing software to add the callouts before inserting the image in Word. Word's callouts are pretty difficult to work with, anyway, in my opinion. The SnagIt editor does a much better job, and if, as it appears, you're using screen shots, SnagIt would be a worthwhile investment anyway.

HI Suzanne

Thank you for your quick reply!

I can't seem to figure out how to create the Figure style you suggest. I'm not sure what you mean by 'frames'.

I tried using the textbox method but it still causes me issues and I need to be able to add callouts within Word (as opposed to Snagit which I use for my screen captures) because I always re-size the image in Word afterwards. Creating the callout in Snagit would then be affected, which is a problem.

Any other suggestions?  I am at a loss at this point.

Thanks again, Marion

To create the Figure style:

1. Display the Styles pane by clicking the dialog launcher in the bottom right corner of the Styles group on the Home tab or by pressing Alt+Ctrl+Shift+S.
2. In the Styles pane, click New Style button in the bottom left corner.
3. In the Create New Style from Formatting dialog, type a name for your style (Figure in this example) and select the style for following paragraph (in this case, Caption would be sensible).
4. You can select some of the style properties horizontal alignment, line spacing, font, etc. from this dialog, but you'll need to click Format | Paragraph to get the rest.
5. In the Paragraph dialog, select the Line and Page Breaks tab and check the box for "Keep with next."
6. Make any other changes you want in the paragraph formatting and click OK.
7. Back in the Create New Style from Formatting dialog, select whether you want to save this style in the document template or just this document and whether you want to add it to the Quick Styles gallery. Then click OK again.

To use the style, apply it to a new paragraph and insert/create your figure. Press enter to get the Caption style and insert a caption.

A frame is a container that can include both your figure and its caption and allow text to wrap around it. You need to have created the figure and caption before "inserting" the frame; although a frame can be part of a paragraph style, you've got two different styles here, so applying a framed style would just make a mess.

To insert a frame, you can use the button in the Legacy Forms tools palette on the Developer tab, but it's easier if you add it to the Quick Access Toolbar. The command you're looking for is called Insert Horizontal Frame, and you can find it in the All Commands category in the Customize the Quick Access Toolbar dialog.

When you've got your figure and caption created, select both together and click the Insert Frame button. By default, Word will add a paragraph border to the contents. To remove it, select the frame contents, click the Borders button in the Paragraph group on the Home tab and choose No Border. If the frame is formatted as Around, text will wrap around it. If it's formatted as None, then it serves no purpose except to allow you to move the figure and caption as a single object.

Hi Suzanne

Thank you for your quick replay and detailed instructions!  Very much appreciated!

I created a Figure style following your instructions. For steps 4 & 6 above, I'm not sure what setting I would need, so I left them at the default. 

I'm unclear about the step where you say "apply it to a new paragraph and insert your figure'.  I already created the document with the images, I un-grouped the image (which contains the caption and callout), selected the image and then clicked the Figure style, but the style was applied to the paragraph above it and not to the image.  Not sure why that's happening. I then hit Enter to create a new paragraph code (i.e. blank line between the text paragraph and image), inserted the cursor at that point and then selected the Figure style, it still applied it to the text paragraph above it.

After giving up on trying to get the Figure style to work, I attempted to use the frames. I inserted the frame according to your instructions but the frame grabbed the text paragraph above the image and placed it into the frame along with the image and caption. Again, not sure what's going on with my document and why none of the instructions are working. 

Someone else had suggested that I format the image with Top/Bottom setting and then in the Picture Tools/Format tab on the More Layout Options page, adjust the Distance from Text option to add space between the top and bottom.  I tried that as well and it's causing me issues with moving the image to another spot on the document (not sure if that's because of the callout I have).  Anyways, I'm at a loss as to how to fix this problem.  Thank you so much for you help Suzanne!   Marion