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A correspondance problem between the footnote number and the content

I'm writing a thesis; and I am using EndNote to keep track of my bibliographic source. Everything was okay, then I noticed today that the footnote number and the content of what should be in that footnote do not correspond in several footnotes. For example, footnote 20 will have a reference to a book by Smith, but it should be reference to a book by Jones. And Jones is now in footnote 22 instead. And on and on.

Is there anything I can do besides manually change a hundred or so footnotes.
Do you have Track Changes enabled? If so, footnote numbering will not be correct until you accept the changes.
Microsoft MVP (Word) since 1999
Fairhope, Alabama USA
http://ssbarnhill.com
http://wordfaqs.ssbarnhill.com
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I had read some of the other threads, and saw this as a possible problem. But no I didn't have track changes enabled.

I've gone back through the paper and found that it begins about 1/2 way through the paper. There was a blank footnote and then after that all of the EndNote related ones were 1 or 2 footnote numbers off from what they should be.

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Clearly, the blank footnote needs to be removed. Do you find that you really need to use EndNote now that Word has bibliographic capabilities built in?

 

Microsoft MVP (Word) since 1999
Fairhope, Alabama USA
http://ssbarnhill.com
http://wordfaqs.ssbarnhill.com
Screen shots captured with TechSmith's Snagit

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I've removed it. Since this thesis has been in the working for 7-years and has several hundred references to keep track of, I was using EndNote. It is not a simple college paper, but a 300-page thesis.

I'm not certain of Word's capability for that large of a project. Plus I had Word 97, when I began it 7 years ago.

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Understood, and I'm sure you should continue as you're going for now. In future, you might want to give Word 2007 the benefit of the doubt provided it offers the bibliographic format you need.

 

I'm currently working on a 750-page document with about 750 footnotes. I'm using Word 2003, and they are content footnotes rather than source references (there won't be a bibliography), but if I have to produce an academic paper again, I'll probably use Word 2010 and try the Citations & Bibliography tools it offers.

Microsoft MVP (Word) since 1999
Fairhope, Alabama USA
http://ssbarnhill.com
http://wordfaqs.ssbarnhill.com
Screen shots captured with TechSmith's Snagit

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I wonder if Word stores bibliographic data for later use. And what kind of flexibility it gives. I started using EndNote, because the university recommended it.

I spent about 8 hours moving references from one footnote to another. It seems like they were displaced by one footnote with an EndNote reference in it.  It obviously has something to do with the way the macros work between EndNote and Word.

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I also need help with displaced footnotes.  What was the solution.  I have an emergency with my thesis!

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Did you find the solution?  Please share it with me as I am facing the same problem and I need to submit my thesis!

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There are two possibilities:

1. The document has some form of corruption. Corrupt documents can often be 'repaired' by inserting a new, empty, paragraph at the very end, copying everything except that new paragraph to a new document based on the same template, closing the old document and saving the new one over it; and/or

2. Some of the footnotes have been deleted by deleting their content, instead of deleting the reference in the body of the document. Even though you may not have track changes on now, if they were on during footnote editing & moves, that could contribute to the problem. If you convert the footnotes to endnotes, you could use the macro at http://www.msofficeforums.com/word-vba/16610-repair-two-interspersed-endnote-numbering-schemes.html#post47377 to repair them, then convert them back to footnotes again.

Cheers
Paul Edstein
(Fmr MS MVP - Word)

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Last updated October 1, 2021 Views 96 Applies to: