Possible to exclude levels in outline list from table of contents? Or workaround?

I am trying to write a contract with a custom numbered list that I have created. I looks similar to this:

 

1. Section Heading

1.1. Subsection Heading

(a) Lettered long contract term that could stretch to several paragraphs

            (i) Roman Numerals long sub-term

1.2. Subsection Heading

2. Section Heading

 

I need to be able to generate a table of contents that includes the Section Heading and Subsection Headings, but not the (a) and (i) levels. Is there a way I can exclude those items from the table of contents? I've created a style with my custom outline list format associated with it and then designated that style to be included in the table of contents. It is of course pulling in all levels list.

 

If I can fix this, it would allows me to easily write (and later edit) this document – otherwise I fear I might be going about this in the wrong way and shouldn’t put everything into a big outline list. Almost every word in the document will be in the above "list" format, so it would be incredibly handy just to tab or shift+tab my way through the levels when writing.

 

Can anyone advise how I should approach this?

 

I have two priorities, I need to be able to edit the document (adding and removing sections at all levels from Section Heading to Roman Numerals Heading and I want the numbering to be automatically updated. Secondly, I need to ensure that the indents are consistent and as automated as possible.

 

Ideally I would like the “Section Headings” to be bold and all-caps. I can make this change manually if necessary though since I only seem to be able to make the number itself bold within the custom numbered list formatting.

 

Any help or advice much appreciated!

If those four levels are linked to Headings 1-4, then you can just create a TOC with two levels. You can't do this is all the paragraphs are part of a list in the same style. Using different styles,  you can also format them as desired. See http://www.shaunakelly.com/word/numbering/numbering20072010.html.
Microsoft MVP (Word) since 1999
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Hi Suzanne,

This raises a question about a thorny situation I am trying to handle.

I have a style in my document which I want to appear in the Navigation Pane, but NOT in the TOC. The TOC is set for levels 1-3, and there is also a designation in the field code of "HEADING 4,3". Removing this designation doesn't seem to do anything to the contents of the TOC, but that's another question.

Since I need other headings in the document (down to level three) in the TOC, is my only option to exclude the ones I don't want to change them to Outline Level 4 (which doesn't look terribly nice in the Navigation Pane).

I think I am "stuck" but I thought I would ask.

Thanks!

Tom

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The Navigation Pane can show as many levels as you like: right-click on one of the headings and choose Show Heading Levels and then select the lowest level you want displayed.

If I understand you correctly, you have given a particular style (not Heading 3) an outline level of 3 so that it will be displayed at level 3 in the Navigation Pane. It does not have to appear in the TOC, though it will by default.

  1. When you create the TOC, don't use one of the "Automatic" ones in the References | Table of Contents | Table of Contents dropdown. Instead, choose Insert Table of Contents.
  2. In the Table of Contents dialog, click Options...
  3. In the Table of Contents Options dialog, clear the check box for Outline levels, leaving Styles checked.
  4. In the list of Available styles, find the style you do not want to include and delete the number in the TOC level box.

In your current TOC, the "HEADING 4,3" entry includes Heading 4 at level 3 in the TOC; that is, it is included and has the same formatting as Heading 3 (the TOC 3 style). If you don't want Heading 4 included at all, you should omit this, but the way it got into the TOC field code was by having "3" in the TOC level box for Heading 4.

Microsoft MVP (Word) since 1999
Fairhope, Alabama USA
http://ssbarnhill.com
http://wordfaqs.ssbarnhill.com
Screen shots captured with TechSmith's Snagit

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Last updated April 23, 2022 Views 7,637 Applies to: