How to include a screenshot in your post

Technical Level : Basic

Summary
They say a picture is worth 1000 words. When discussing computer questions, it can be worth a lot more. This page demonstrates how to include a picture in a Microsoft Community question or post.
Details

View a 1-minute video demo of these steps...


  1. First, capture the image
    There are a few ways to do this. Pick the one below that is most useful to you and your type of computer.

    A)  To capture just a part of your screen, you can use the Snipping Tool (Windows Vista/7 and higher).  To find Snipping Tool, go to Start and type "snip". In the snipping tool, click New, then select the area you want to copy.  If you want you can draw or highlight the image.  Click the Save button to save the image file.

                       
                        Above: The snipping tool Save icon is available after you capture an image.


    B)  To capture your entire screen on Windows 8 and higher, press +Print Screen. A picture file will be saved automatically to your Pictures folder under Screenshots.  If you don't have a keyboard, use +Volume Down on your device to accomplish the same task.

    C)  To capture your entire screen on Windows versions earlier than Windows 8, just press Print Screen on your keyboard.  Then open Paint and click Paste to insert the copied screenshot, and save that Paint image file.



  2. Insert the image into your post
    In your question or post (or reply) on this site, click the Add Image button on the toolbar:

                       
                        Above: the Add Picture icon is available when you are composing a new post, question, or reply.

    You'll be prompted to browse for your file.  Click Browse and select it, then click Upload to insert it into your post.


Still not sure?  View the 1-minute video demo.


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Very helpful. Read this article, found the snipping tool, performed a snip, and posted on the first try. Thanks.
Thanks, this helped. I have been using the whole page technique. I managed to use the snipping tool but didn't find it easy, so prefer the whole screen dump. 

You can use snipping tool to take a full-screen dump, just click "full-screen snip" on the New ▼ button drop-down menu.  Then you can instantly click "save" to save your file.

The "old way" would be to press PrintScreen, open Paint, paste the picture, crop it, then save it.  So even for full-screen snips, the Snipping tool saves several steps.

Another method if you want just part of the screen is to press Alt+PrintScreen, which only captures the active program's area.

Shawn "Cmdr" Keene | Microsoft MVP - Windows Insider | CmdrKeene.com | tweet me: @LtCmdrKeene
Microsoft MVPs are independent experts offering real-world answers. Learn more at mvp.microsoft.com.
Thanks. Very useful, simple & it works. 

How to you capture the image that appears when you toggle between apps? (alt tab)

If I push windows prtsc, the pop up image goes away

A few ways.  Here's two methods:

Method One:  The Old Way

First, you can just press plain old PrtScr to copy the screen.  Since you weren't hold the Windows button with it, it will not automatically save the picture file.  So you'll then need to go to Paint and paste the picture, then save it (basically what you would have done in the old days before Windows 8 first added the Windows+PrintScreen shortcut to automatically save a file).

Or

Method Two:  The Snipping Tool Way

  1. Open Snipping Tool, cancel if it starts creating a snip.
  2.  Press Ctrl+Alt+Tab to show the toggle window. Since you had Ctrl held when you did it, it will stay open when you let go of the keys. So let go :)
  3. Press Ctrl+PrintScreen.  Snipping tool will start a new snip on top of the toggle window, so you can go ahead and capture the part you want.

Shawn "Cmdr" Keene | Microsoft MVP - Windows Insider | CmdrKeene.com | tweet me: @LtCmdrKeene
Microsoft MVPs are independent experts offering real-world answers. Learn more at mvp.microsoft.com.

Very helpful. Read this article, found the snipping tool, performed a snip, and posted on the first try. Thanks.

I cannot activate office had problems with a virus after I uninstalled it & re-installed I can't login to activate my product

Here is the screenshot.

As requested by Sagnik_Chakraborty this is the shot has asked for and applies to both Word and .pdf when drag and dropped.
Awesome article Shawn
MicrosoftMVP.Support Engineer@IBM-Directory Service & Exchange(,MCSE. MCP .MCSA, CCNA ,RHCE)

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Last updated August 8, 2020 Views 300,440 Applies to: