Sharing Outlook calendar with Dropbox

This will be a little long so I apologize in advance.
I am a physician that works with a group of 5 other docs.  We have an employee in our office that creates our call schedule with Outlook.  We do not have an office network that connects our computers at work and some of us only use a computer at home.  
We would like to create a system to share the calendar.  Something that is accessible from anywhere.  We use dropbox for other functions so it seems like a logical choice.

I will explain what I've done and what problems I am having.  I am a complete outlook novice so any advice is helpful.

1.  On our scheduler's computer (older PC - post 2003 outlook - not an ANSI .pst) I created a .pst file in a shared dropbox folder.  I set that as her outlook default.  That file shows up in my dropbox but when I try to import it with my outlook (I use a mac with outlook 11) I can't find any data - nothing populates my outlook.  Any suggestions?

2.  My other concern is that my scheduler uses outlook for email.  Will sharing this .pst file show us all her emails?  Is there a way to make this more specific to the calendar?

3.  Any other ideas to make sharing the calendar easier?  The goal is that it automatically updates for everyone when she makes changes and she won't have constantly email new versions of our schedule.

Thanks
Answer
Answer

You can't share calendars using dropbox, sorry. The pst files are locked by Outlook when open - dropbox won't sync the pst until after outlook closes.

 

See Sharing calendar and contacts without Exchange for utilities you can use to share the calendar. Another option is using Office365 or hosted Exchange.

Diane Poremsky [M365 Apps & Services MVP]
My specialty is Outlook and Microsoft 365 issues.
https://www.slipstick.com
https://www.outlook-tips.net
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Last updated February 8, 2023 Views 6,293 Applies to: