Track Changes Balloons: Show Comments only, not Formatting, and keep it that way?
We frequently use Track Changes and Comments (Word 2010, Win 7) in our documents. I set the Track Changes Options to not track formatting and set Balloons to "Only for comments/formatting." This causes the tracked changes to be shown inline, which is what
I want to see. The thing is, I do not
want to see the balloons for formatting changes, I only want to see balloons for comments. So, in the "Show Markup" drop down, I uncheck "Formatting." This gives me the appearance I want. However, I occasionally need to turn Track Changes off to make an edit
that I do not want to show as a tracked change. When I turn Track Changes on again, the balloons for formatting reappear! I then have to go back to the Show Markup drop down and uncheck "Formatting" again. Is there any way to change Word 2010's behavior so
that I show only comments in balloons and it stays that way? It would be nice if the Track Changes Options dialogue included a choice for comments only. Any ideas would be appreciated.
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The following should do what you want: Click File tab | Options | Trust Center. Click the Trust Center Settings button. In the Privacy Options category, clear the check mark next to "Make hidden markup visible when opening or saving." You can now save
the options in the Review tab | Show Markup drop down with the current document.
Note that the "Make hidden markup..." option is specific to your installation of Word. What other people see (if you send them the document) depends on the setting on their machines.
Stefan Blom Microsoft Word MVP Volunteer Moderator (MVP program information: https://mvp.microsoft.com/)
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