How to prevent users to create groups by themselves?

As a Yammer admistrator, I am facing the explosion of group creation without any interest.

Our users create too many groups and we can't controll that.

Is that possible to authorise the group creation only to administrators?

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Hi Rodrigues,

Hope you are doing excellent.

There are two types of groups in Yammer

1. Internal Group

2. External Group

1. Internal group

>Creating internal groups is a user level feature and can be created by any user in your Yammer network

>Creation of internal groups cannot be stopped and cannot be authorised to only Admins. This is by design of Yammer

>However, a Verified Admin can get into Private Mode and can monitor/delete the groups created by different users.

>To get into private mode. Navigate to Network Admin => Content Mode (under content and security) => Private content mode. Please save the changes.

>After getting in private content made, you can modify/delete any internal groups, external groups, external networks present in your Yammer network.

2. External Group

To disable creation of external groups please follow below steps :

>Please navigate to Network admin =>Security Settings (under content and security)

>Please check box the option :-

Enforce your Exchange Online Exchange Transport Rules (ETRs) in Yammer (Last synced at: 14 hours ago)

>Under "Network", Please click on External Network and check box the two options :- 

Disable the Related External Networks directory. 

Disable the Our External Networks directory and remove the External Networks link in the networks menu.

These settings will take approx. 30 hours to sync and disable creation of External Groups to all users. We cannot authorise for only admins. External group creation will be disabled for all users including admins.

If this does not help in disabling External Group creation, please raise a service request with Microsoft Yammer. For any other query regarding Yammer, please revert.

Thanks and Regards,

Manish

Microsoft Yammer Support
 

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Hello,

I am wondering if this "design" has been changed? We would like to use Yammer to communicate with our clients but don't want them to be able to create groups.

if you disable group creation from all users how can groups still be created?

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Hello Bluemanta,

Thank you for your concern.

If you are inviting your client in the external group as guest than they wont be allowed to create the groups as they will be only as guest and only having access to your external group.

But if user is active in your home network and active user of home network then you cannot control them to create the internal groups, however you can block the users to create the external group and external network by enabling the " Exchange transport rule, and creating mail box rule in exchange.

https://support.office.com/en-us/article/Control-external-messaging-in-a-Yammer-network-with-Exchange-Transport-Rules-f8fd6403-c8f3-4307-9230-65304d6000d9

Regards,

Sushil Dhiwa.

Microsoft Yammer support team.

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Sushil,

Thanks for your clarification.

We actually use the External Network to communicate with the clients. Since we have multiple projects per client, we creates an External Network per client and then a group per project.

In this scenario, I believe invited guest users are able to create groups even if they were invited to the group only). 

Turning on the Exchange rule enforcement would prevent all users, including Administrators which is not the desired result as we need to be able to continue creating networks and groups for new clients/projects

Is there any other workaround to rectify this?

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Hello Bluemanta,

Thank you for your response.

If you have created the external network then the guest users will not have any rights to the home network, they would be having only access to the external network and can create external group in that network.

https://support.microsoft.com/en-us/kb/2840522

https://technet.microsoft.com/en-us/library/dn848414.aspx

By turning on the Exchange transport rule all the users of home network including administrators will be blocked to create external groups and external networks as well.

Regards,

Sushil Dhiwa.

Microsoft Yammer support team.

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Hello Bluemanta,

Thank you for your response.

If you have created the external network then the guest users will not have any rights to the home network, they would be having only access to the external network and can create external group in that network.

https://support.microsoft.com/en-us/kb/2840522

https://technet.microsoft.com/en-us/library/dn848414.aspx

Correct, but we do not the guest users (clients) to be able to create groups on the External Network either. The admin should have the ability to limit their privileges in a group that was created by him/her

By turning on the Exchange transport rule all the users of home network including administrators will be blocked to create external groups and external networks as well.

This is not a desired result. Again, we need to be able to allow the admin to block group creation in any Network owned by the Admin

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The concept of "group" has evolved since the discussion forum days. In the discussion forum days, the forum is strictly set and moderated.

A group today can be liken to a "meeting", a collection of discussions and content related to a discussion. 

A group with no participation doesn't mean it is useless. The discussions and content stored within the group can be used for future reference.

Of course groups that have really no use can be deleted by admin after a period of time.

In my opinion, todays new generation of collaboration tools to work well, users should be allowed to form "groups" among themselves. (Like whatsapp groups).

Vincent Choy
Volunteer Contributor


If you find my reply useful, would appreciate if you can click it as helpful.

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I completely understand the evolution of groups as opposed to forums and I am not looking for the same structure as forums.

While the philosophy of open collaboration between users and the ability to create groups between users are Nobel idea, there are situations where this concept turns into unnecessary overhead and contradict the productivity the platform it is aiming at.

Here are some examples to clarify:

1. Company A with 1K employees, working with let's say 100 clients. Each client has roughly 500 employees. Company A invites users from clients to collaborate in external networks. Employees from company A creates new groups and invite employees from clients as guest and vise versa. This opens direct communication channels and company A doesn't have any control of what is being communicated to the outside users.

Now that there are a few hundreds groups in each person's dashboard, imagine how hard it would be to find the correct group you need to post to.

2. In a given group (project) we would need to be able to post internal messages (hidden from client) along side with messages including the client's users (Guests). This way we can have both internal and external communication all in one place rather than having to jump between groups. Other collaboration tools such as Basecamp.com implemented this kind of provisioning on every item level so users can select who can see their post, file etc... or just use the default setting as determined by the admin. This approach does exactly what you said but also provide more granularity in provisioning the share level.

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Hello Eyal,

We do understand your concerns regarding if yammer network has too many users and create multiple groups.

As I checked at my end Basecamp.com is yammer free basic network and there are no external network associated with this network.

In yammer enterprise network associated with office 365 there verified network admin gets a option to export the data, in that folder you would have found out all the messages with details like internal or external, groups list, users list and extra.

Regards,

Sushil Dhiwa.

Microsoft yammer support team.

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Last updated June 9, 2021 Views 4,733 Applies to: