how to change the font size of all the in-text reference numbers in a document in ms word 2016

I've tried changing 'reference' font, blocking off the entire document and following all the 'styles' rules for changing font but they never work. I've got some numbers in font 10 and some in Font 12 with no idea how they ended up that way. I'm trying to get word to automatically change all in-text reference numbers to 10 font.

I've seen the answer: 

The Footnote Reference style is a character style which is used, by Word, for both the reference in the main body of the document and for the reference in the footnote area.

To modify the size of footnote text, what you should do is modify the Footnote Text paragraph style.

But doing so has no effect on the size of the  footnote numbers in the text. This is a 300 page book with hundreds of footnotes so this is a problem.

Thank you.

When you modify the size of the font in the Footnote Reference style, does is change the size of the footnote number in the footnote itself, but not that in the body of the document?

If you select a footnote reference in the body of the document and then press CTRL+SHIFT+s to display the Apply Styles dialog, does it show that the style is the Footnote Reference style?

If it does, click on the Modify button in the Apply Styles dialog and in the Modify Style dialog change the size of the font.

If that doesn't work, if you send me a copy of the document, or a part of it in which the issue occurs, referencing this thread in the covering email message, I will investigate the issue.

Hope this helps,
Doug Robbins - MVP Office Apps & Services (Word)
dougrobbinsmvp@gmail.com
It's time to replace ‘Diversity, Equity & Inclusion’ with ‘Excellence, Opportunity & Civility’ - V Ramaswamy

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By default, the Footnote Reference style does not specify a font or font size but only applies the Superscript property to the Default Paragraph Font. This means that footnote reference numbers will be larger or smaller depending on context but will be superscripted unless that property is removed from the Footnote Reference style. It is not a good idea to specify a font or font size for this character style.
Microsoft MVP (Word) since 1999
Fairhope, Alabama USA
http://ssbarnhill.com
http://wordfaqs.ssbarnhill.com
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I see no reason for not modifying the font in that style.
Hope this helps,
Doug Robbins - MVP Office Apps & Services (Word)
dougrobbinsmvp@gmail.com
It's time to replace ‘Diversity, Equity & Inclusion’ with ‘Excellence, Opportunity & Civility’ - V Ramaswamy

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I see no reason to modify the font when it's supposed to match the DPF, but I certainly wouldn't change the font size.
Microsoft MVP (Word) since 1999
Fairhope, Alabama USA
http://ssbarnhill.com
http://wordfaqs.ssbarnhill.com
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When you modify the size of the font in the Footnote Reference style, does is change the size of the footnote number in the footnote itself, but not that in the body of the document?

If you select a footnote reference in the body of the document and then press CTRL+SHIFT+s to display the Apply Styles dialog, does it show that the style is the Footnote Reference style?

If it does, click on the Modify button in the Apply Styles dialog and in the Modify Style dialog change the size of the font.

If that doesn't work, if you send me a copy of the document, or a part of it in which the issue occurs, referencing this thread in the covering email message, I will investigate the issue.

Hi RichardE1,

Doug Robbins - Word MVP has replied to your question how to change the font size of all the in-text reference numbers in a document in ms word 2016 in Microsoft Community.

When you modify the size of the font in the Footnote Reference style, does is change the size of the footnote number in the footnote itself, but not that in the body of the document?

If you select a footnote reference in the body of the document and then press CTRL+SHIFT+s to display the Apply Styles dialog, does it show that the style is the Footnote Reference style?

<image>

If it does, click on the Modify button in the Apply Styles dialog and in the Modify Style dialog change the size of the font.

If that doesn't work, if you send me a copy of the document, or a part of it in which the issue occurs, referencing this thread in the covering email message, I will investigate the issue.

Post a reply

Doug,

No, when I press control/shift s it shows the reference number to be in a 'body style' or 'normal' format ( 12 font). How can I change all those reference numbers in body format into reference format (10 font). And why would the reference number in the text, which was initially in 10 font be changed sporadically into a 12 font? Only some of the reference numbers get changed, others do not.

Certainly I can change the size of the font by highlighting each reference number individually and clicking the reference style button but there are numerous instances where this must be done and it gets rather tedious. I'm looking for a way to change all reference numbers in the text to the proper font (10).

Following is some of the text. Don't know if the formatting will come with the text just by copying it here, but can't see how to attach a file, so hope this will suffice.

Thanks,

Richard

Chapter 2 Freedom & Self-actualization: History

This idea of self-actualization as part of a broader process of evolution has been a consistent thread of thought within many traditions historically.[1] In religion, philosophy, psychology and even the ‘harder’ sciences, across both East and West, ‘teleological’[2] theories of progressive expansion of consciousness toward total freedom as an innate aspect of evolution are easily found.

In this section we shall take a short excursion through a few of the better-known theories and theorists of teleological cosmology to provide a historical platform for the idea of self-actualization as a road toward expansion of consciousness and ultimate freedom as cosmological processes

We begin with some rather generic, philosophical theories on cosmology and work toward the more detailed science-based ideas which tend to support the more philosophical theories. Together these two differing but related perspectives should provide the needed background for what is to follow.

Teleological Philosophers and Cosmologists

One of the ‘giants’ of Western philosophy, Wilhelm Friedrich Hegel (1770-1831) especially advocated a teleological view of human history in which through a dialectical process[3] of thesis-antithesis-synthesis humankind gains deeper and deeper insight into its perceived universe and the processes and relationships from which human reality is built. Hegel believed that in the dialectic process of searching for answers, humankind also gains deeper insight into its own awareness and what resides within that awareness, an awareness or consciousness that contains from the beginning, deep within, all of reality. Through a slow progression of personal and collective evolution the consciousness of humankind, individually and collectively returns to the complete freedom of pure consciousness from which it came, much enhanced by the journey.

This ‘slow progression’ of evolution takes place individually as self-actualization and collectively as the progression of ideas, knowledge and the ‘states’[4] that derive from the passion of daily life of individuals in pursuit of personal goals. This process is at first instinctive, and then increasingly sophisticated as deeper realizations lead to more freedom of thought, experience and societal structure. Self-actualization then is a process of discovering the infinite wisdom within oneself and expressing it individually and collectively on the physical plane of existence in the form of a more ‘cosmopolitan’ ‘self’, and more advanced cultures and societies.

Hegel felt there was a causal relationship between mind and the ‘real world’, and it was in the tension between opposites, of conflicting duties, desires and needs in the ‘real world’, and the mental dialectic that comes out of that tension that lay the impetus toward greater insight, realization and subsequent expansion of consciousness back toward ‘absolute awareness’ of Itself. [5] 

For Hegel then, the mind has a progressive role in the creation of the ever-evolving world the individual perceives as ‘reality’. Alternatively, the ongoing, dynamic relationship between mind, awareness and the ‘perceived world’ is where realization and self-actualization progress toward more expansive states of freedom and an ultimate reality.

A more holistic view of teleological cosmology was offered by Helena Blavatsky (1831-1891), purported mystic and clairvoyant, and a controversial figure in her time. Blavatsky studied the wisdom of the ermetic tradition[6], Neo-Platonism and prisca theologia,[7] (all of which greatly influenced Renaissance esotericism),[8] as well as Eastern sources of wisdom as revealed in Vedanta and Buddhism. She then combined these ancient teachings with the Western science of the day to create a cosmology detailing the source of the universe and humankind’s evolution toward higher states of awareness.

In Isis Revealed and The Secret Doctrine Blavatsky describes a teleological evolution for humankind, one with an unfolding universe with three ‘streams’ of intertwining, fluxing, living energies; the spiritual, mental and physical, all three of which have their separate sets of laws governing their manifestation and evolution.

The universe, according to Blavatsky’s sources arises from an undifferentiated ‘Source’ (Ultimate Reality) and through the constant intertwining of the three streams of ‘energy’ becomes a cosmos of infinitely differentiated flow of evolutionary forces. These ‘forces’ manifest themselves in the form of differing expressions of energy, creating the multiplicity of inorganic and organic matter, all of which is suffused with the energy of consciousness.

The three streams of living energy interpenetrate each other completely from the very beginning, with evolution occurring synergistically across all three streams toward heightened states of awareness. In other words, the spiritual, mental and physical ‘streams’ of living energy are all in constant states of inter-relational, creative, evolving flux, from which the multifaceted universe with all its variety of ‘beings’ comes into existence. Each ‘being’ lives out its destined lifespan, then melds back into the fluxing stream, taking with it, its experience and accrued wisdom, which it contributes to the creative wisdom of the three fluxing streams


[1]While the idea of self-actualization stems from many disciplines and is many centuries old, the term ‘self-actualization’ was first used by Kurt Goldstein(1934) who defined it as a ‘basic drive’ within all life, ‘the tendency (for some living entity) to actualize itself as fully as possible. Depending on the level of life and awareness, this ‘basic drive’ might operate on varying degrees of instinctual or intentional levels.

[2]Teleological: The belief that purpose and design are a part of or are apparent in Nature. The doctrine that phenomena are guided not only by mechanical forces but that they also move toward certain goals of self-realization. http://www.merriam-webster.com/dictionary/teleology.

[3]‘Dialectic’ refers to the process of reasoning through debate and discussion, often about opposites in order to understand and perhaps synthesize opposing viewpoints.

[4]By ‘states’ Hegel means all that crystallizes from the endeavors of humankind, i.e., cultures, institutions, governments, civilizations.

[5]Georg Wilhelm Friedrich Hegel. Lectures on the Philosophy of World History: Introduction: Reason in History. Edited by Johannes Hoffmeister. Cambridge University Press, (1975), pp. 150-151.  Check this citation from hardcover.

[6]A set of philosophical and religious teachings originating in Egyptian antiquity; Historically, most often associated with Hermes Trismegistus, an Egyptian sage and priest from around 200 BC. Said to be of a generic (not attached to any particular religion) nature, offering guidance for the individual in pursuit of personal, spiritual expansion.

[7]Prisca theologia (the belief or doctrine that there is one basic truth or theology underlying all religions which was given to humanity in ancient times by God or God’s messengers),

[8]von Stuckrad,  Kocku. (2010)  Locations of knowledge in medieval and early modern Europe: esoteric discourse and Western identities. Brill Publishers Leiden, Boston; p. 30.

Chapter 2 Freedom & Self-actualization: History

This idea of self-actualization as part of a broader process of evolution has been a consistent thread of thought within many traditions historically.[1] In religion, philosophy, psychology and even the ‘harder’ sciences, across both East and West, ‘teleological’[2] theories of progressive expansion of consciousness toward total freedom as an innate aspect of evolution are easily found.

In this section we shall take a short excursion through a few of the better-known theories and theorists of teleological cosmology to provide a historical platform for the idea of self-actualization as a road toward expansion of consciousness and ultimate freedom as cosmological processes

We begin with some rather generic, philosophical theories on cosmology and work toward the more detailed science-based ideas which tend to support the more philosophical theories. Together these two differing but related perspectives should provide the needed background for what is to follow.

Teleological Philosophers and Cosmologists

One of the ‘giants’ of Western philosophy, Wilhelm Friedrich Hegel (1770-1831) especially advocated a teleological view of human history in which through a dialectical process[3] of thesis-antithesis-synthesis humankind gains deeper and deeper insight into its perceived universe and the processes and relationships from which human reality is built. Hegel believed that in the dialectic process of searching for answers, humankind also gains deeper insight into its own awareness and what resides within that awareness, an awareness or consciousness that contains from the beginning, deep within, all of reality. Through a slow progression of personal and collective evolution the consciousness of humankind, individually and collectively returns to the complete freedom of pure consciousness from which it came, much enhanced by the journey.

This ‘slow progression’ of evolution takes place individually as self-actualization and collectively as the progression of ideas, knowledge and the ‘states’[4] that derive from the passion of daily life of individuals in pursuit of personal goals. This process is at first instinctive, and then increasingly sophisticated as deeper realizations lead to more freedom of thought, experience and societal structure. Self-actualization then is a process of discovering the infinite wisdom within oneself and expressing it individually and collectively on the physical plane of existence in the form of a more ‘cosmopolitan’ ‘self’, and more advanced cultures and societies.

Hegel felt there was a causal relationship between mind and the ‘real world’, and it was in the tension between opposites, of conflicting duties, desires and needs in the ‘real world’, and the mental dialectic that comes out of that tension that lay the impetus toward greater insight, realization and subsequent expansion of consciousness back toward ‘absolute awareness’ of Itself. [5] 

For Hegel then, the mind has a progressive role in the creation of the ever-evolving world the individual perceives as ‘reality’. Alternatively, the ongoing, dynamic relationship between mind, awareness and the ‘perceived world’ is where realization and self-actualization progress toward more expansive states of freedom and an ultimate reality.

A more holistic view of teleological cosmology was offered by Helena Blavatsky (1831-1891), purported mystic and clairvoyant, and a controversial figure in her time. Blavatsky studied the wisdom of the ermetic tradition[6], Neo-Platonism and prisca theologia,[7] (all of which greatly influenced Renaissance esotericism),[8] as well as Eastern sources of wisdom as revealed in Vedanta and Buddhism. She then combined these ancient teachings with the Western science of the day to create a cosmology detailing the source of the universe and humankind’s evolution toward higher states of awareness.

In Isis Revealed and The Secret Doctrine Blavatsky describes a teleological evolution for humankind, one with an unfolding universe with three ‘streams’ of intertwining, fluxing, living energies; the spiritual, mental and physical, all three of which have their separate sets of laws governing their manifestation and evolution.

The universe, according to Blavatsky’s sources arises from an undifferentiated ‘Source’ (Ultimate Reality) and through the constant intertwining of the three streams of ‘energy’ becomes a cosmos of infinitely differentiated flow of evolutionary forces. These ‘forces’ manifest themselves in the form of differing expressions of energy, creating the multiplicity of inorganic and organic matter, all of which is suffused with the energy of consciousness.

The three streams of living energy interpenetrate each other completely from the very beginning, with evolution occurring synergistically across all three streams toward heightened states of awareness. In other words, the spiritual, mental and physical ‘streams’ of living energy are all in constant states of inter-relational, creative, evolving flux, from which the multifaceted universe with all its variety of ‘beings’ comes into existence. Each ‘being’ lives out its destined lifespan, then melds back into the fluxing stream, taking with it, its experience and accrued wisdom, which it contributes to the creative wisdom of the three fluxing streams


[1]While the idea of self-actualization stems from many disciplines and is many centuries old, the term ‘self-actualization’ was first used by Kurt Goldstein(1934) who defined it as a ‘basic drive’ within all life, ‘the tendency (for some living entity) to actualize itself as fully as possible. Depending on the level of life and awareness, this ‘basic drive’ might operate on varying degrees of instinctual or intentional levels.

[2]Teleological: The belief that purpose and design are a part of or are apparent in Nature. The doctrine that phenomena are guided not only by mechanical forces but that they also move toward certain goals of self-realization. http://www.merriam-webster.com/dictionary/teleology.

[3]‘Dialectic’ refers to the process of reasoning through debate and discussion, often about opposites in order to understand and perhaps synthesize opposing viewpoints.

[4]By ‘states’ Hegel means all that crystallizes from the endeavors of humankind, i.e., cultures, institutions, governments, civilizations.

[5]Georg Wilhelm Friedrich Hegel. Lectures on the Philosophy of World History: Introduction: Reason in History. Edited by Johannes Hoffmeister. Cambridge University Press, (1975), pp. 150-151.  Check this citation from hardcover.

[6]A set of philosophical and religious teachings originating in Egyptian antiquity; Historically, most often associated with Hermes Trismegistus, an Egyptian sage and priest from around 200 BC. Said to be of a generic (not attached to any particular religion) nature, offering guidance for the individual in pursuit of personal, spiritual expansion.

[7]Prisca theologia (the belief or doctrine that there is one basic truth or theology underlying all religions which was given to humanity in ancient times by God or God’s messengers),

[8]von Stuckrad,  Kocku. (2010)  Locations of knowledge in medieval and early modern Europe: esoteric discourse and Western identities. Brill Publishers Leiden, Boston; p. 30.

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As the footnote references are in the format of [#], they were not inserted by using the Insert Footnotes facility as that facility does not provide for the numbers to be enclosed in [ ].

What was the origin of the document?   Did you insert the footnotes?  If so, exactly how did you do it?

If you send me a copy of the document, referencing this thread in the covering email message, I will see if there is some way of "normalising" the footnotes.

Hope this helps,
Doug Robbins - MVP Office Apps & Services (Word)
dougrobbinsmvp@gmail.com
It's time to replace ‘Diversity, Equity & Inclusion’ with ‘Excellence, Opportunity & Civility’ - V Ramaswamy

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Last updated April 14, 2023 Views 5,265 Applies to: