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Q: Embed fonts in a PDF file This thread is locked from future replies

I format books for print, and my client needs the fonts embedded when I save the Word (Windows 10) file as a PDF.  I was able to do this easily until a few months ago when Twinui suddenly became the viewer after saving as a PDF.  Now I can no longer even check to see if the fonts are embedded! 

Is there a setting that I can use for all future PDF files that will automatically embed fonts?

Thanks,

Marti

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Hi Marti,

For you to better assist you, we need to ask a few questions:

  • Which version of Word are you using?
  • Were there any changes made before experiencing this issue?
  • What troubleshooting steps have you tried so far?

Looking forward to your reply so we can find the best solution for you.

Thank you.

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Your best option is to use one of the free PDF virtual printers available on the web. Free PDF Printer is a great free option and includes the option to embed fonts in your documents. Since you are producing PDF's for print, you would be better to use this printer than the Print to PDF option as there are huge issues with fonts in the Microsoft PDF production . . .

Simply select print and then choose the virtual printer to create your pdf, the software has 2 options, Embed all fonts or subset fonts. 

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Word version = 2007

Only normal updates from MS

Tried to save the Word file in PDF, but cannot see the properties to check if the fonts are embedded.

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OK, apparently installing the PDF printer worked, but when I check to see if the fonts are embedded, they are called strange names like CID Font +F1, F10, etc.  I used Arial and TNR so is this going to be OK?

Also, in another try to embed the fonts, "embedded subset" appears.  Is that OK?

I am learning NOT to open a PDF with Twinuni - I right click on the PDF file name and open with Adobe Acrobat DC then I can check if the fonts are embedded.

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Subsetted fonts means that the PDF producer has pulled only the letters you have used form each font and included them in the PDF - typesetters/Graphic Designers do this to reduce file size

It is possible the PDF printer renamed the fonts, as long as Adobe Acrobat DC sees embedded fonts and the document renders correctly, you are good to go . . .

Please provide a screenshot of this Page - In Acrobat on any of the documents you have created with the PDF Printer, click 'File' - 'Properties' - 'Fonts'

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Dell Precision M6800 - Core i7, 16GB RAM, nVIdia Quadro, 128GB SSD, 1TB HDD

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Here you are...

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Yes you are OK, the PDF printer has embedded the fonts, it has just named the fonts incorrectly. Your clients should have no problem with the documents you create . . .
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Dell Precision M6800 - Core i7, 16GB RAM, nVIdia Quadro, 128GB SSD, 1TB HDD

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Thank you soooo much.  This has been a HUGE HELP!

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Glad to help, if you have any more questions, please contact us here at MS Community!
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DaveM121, hopefully you can help me further with this problem.  My client discovered that the PDF I sent to her is the wrong page size.  The Word 2007 file was 6x9 for a print book, but after I embedded the fonts as you helped me figure out, the page size became 8.5 x 11.  What can I do to fix this?

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Question Info

Views: 896 Last updated: April 6, 2018 Applies to: