How to backup email account settings in Outlook 2016

I need to reinstall Windows and would like to copy email account settings to the fresh install. Both the current and future systems will use Windows 10 and Outlook 2016. Ideally I want everything else copied over too - emails and addresses, but I'd settle with just the account details of a specific account, which was tricky to setup with ports etc.

Now, I've found the Export feature under Outlook options>advanced  but it seems to only backup a 'folder' to a PST file. If I point it at the account/email name above inbox for the account I want to copy the settings for - ie *** Email address is removed for privacy *** and not 'Inbox' below it, will importing that PST file also copy over the account settings? 

It seems a little bizarre that you can't just click backup somewhere and copy everything you need in one go - at least I can't find it! I'm sure I used to be able to do this in Outlook Express very easily. Anyway, any help much appreciated!

Hi,

 

Welcome to Microsoft Community.

Let us refer to the following article which describes similar issue and check if it helps.

http://answers.microsoft.com/en-us/office/forum/office_2013_release-outlook/taking-backup-of-all-outlook-2013-settings-email/bd8b09e2-b253-428e-8749-3facef82f60f

 

Hope this information helps you. Please let us know if you need additional information.

 

 

Thank you.


 

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The link provided by Harsha Rasquinharefers to Outlook 2013 and Windows 8.  The answer in that link states that, as I understand it, you can't back up Outlook settings.

Is this accurate in Outlook 2016 and Windows 10?

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Great support here, huh?  IDIOTS.

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The Outlook 2016 email settings are maintained in a registry key.

You can export that key and import it back in to Office 2016 on a reinstall.  This will put all of the settings for your previously configured email accounts, and data files, back into Outlook.

The key is:  HKEY_CURRENT_USER\Software\Microsoft\Office\16.0\Outlook\Profiles\Outlook

This key does not store any the actual emails, just the email account and data file (pst and ost) settings in Outlook, which will save you from having to reconfigure all of that stuff.  If you are using pop3 accounts, the emails will be in your pst files, which you must backup externally before you reinstall Windows.  The pst and ost files will not be deleted, but will remain if all you are doing is uninstalling/reinstalling Office 2016.  If you are using Exchange email, then your emails will be in an ost file, retained locally and online.

Keep in mind that when you reinstall Office, even though you have local copies in your backed-up pst file, it will probably download ALL of the emails in your online pop3 accounts (which could be several thousand).  If you have your pop3 Outlook settings configured to delete the emails from the server (after 14 days is the default) after you retrieve them, then your old emails will be in your backed up pst file, and the new Outlook install will only be downloading the 14 days of emails that you left on the server.  If you don't backup the pst files, and you have your pop3 accounts configured to delete your emails after 14 days, then you will have lost all of your old emails forever.

And that, my friend, is why you should always back stuff up.

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Geesh, finally!  1 Year and 11 Months later!

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Last updated July 15, 2020 Views 64,489 Applies to: