Can I transfer (copy) my emails onto a CD or DVD?

Hi. I want to copy/transfer many of my Outlook emails onto a DVD so I can keep them and then delete them from Outlook. I don't know how to do that or how to find that information.  Can anyone help me with this ?  Thanks!

Converting email: you can use File, Save as but that is one message at a time. You'll need to use a 3rd party program to process an entire folder or message store - the programs preserve folder structure so the folders in windows explorer will be the same as in outlook. A list of programs is at Or you can use the Acrobat trial to make the package. You can test it - you won't be deleting messages from the pst and can try various methods.

You can drag as many messages to Windows explorer as you want - i'd limit it to about 100 at a time though, just because it might be slow if you do too many at a time. Selecting one item, holding shift then clicking on the last should select all. If you want to select the entire folder contents, select one message and Ctrl+A to select all. (This may not work in the yahoo email client - it will work in outlook.) 

Diane Poremsky [MVP - Outlook]
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Diane Poremsky [Outlook MVP]
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** I don't work for Microsoft, I just volunteer here.**

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Last updated August 22, 2020 Views 8,799 Applies to: