Search for all emails to and from an individual contact

Hi MaryLigo,

Thank you for posting in the Microsoft Community. 

As per your thread description about “The default searches now seem to focus on from or to fields but I cannot find an easy way to see all email to a contact regardless of what folder it is in or whether from or to them”, we have tested and checked one test result from our end. 

In search field, when we are searching all emails with individual contact by using All Mailboxes or All Outlook items" option, we can see all those emails which are associated with that individual contact.

So, can we re-confirm that “whether you have tried to search the all emails from these two option (All Mailboxes or All Outlook items) for individual contact?

Here is the screenshot for the reference purpose:

Meanwhile, we have found other way to search all emails with individual contact. By using Advanced Find under Search Tools option, we can search all emails of individual contact for all folders.

Following are the steps and screenshot:

In Outlook > click onsearch bar > now under Search tab > click on Search Tools option> select Advanced Find option.

Under Advanced Find> select all folders under “In” option by clicking on “Browse” option for mailbox > Select highlighted fields as per your requirement > click on Find Now option.

Further, could you please provide us below information from your side so we can do further test and guide you according to that information?

1. Could you please provide us detailed steps and screenshot about “The default searches now seem to focus on from or to fields”?

2. Could you please provide us some brief information about “how to I create this search and save it with the ability to change the contact?

3. Kindly provide us your detailed screenshot of your Office and Outlook version. For knowing Office and Outlook version > open any Office applications such as Word / Outlook > click on File tab > select Office Accounts option, capture whole page and provide us those details.

For uploading captured screenshot: click on Image Symbol > select the captured screenshot from your local computer.

Regards,

Hi MaryLigo,

Thank you for your reply. We are truly appreciating your reply in our forum community.

Based on your description about “What I wish was still available was the ability to go to a specific contact in the contact list and with only one step get a result list of all emails to/from that contact”, we have tested and checked certain result from our end in Monthly Channel Office version:  2002 (12527.20278).  Here are our steps and screenshots about test result:

In Outlook > we have clicked on People icon at the bottom of navigation pane > we have searched one contact in search field and selected that contact under contact list > after that we have clicked “All Outlook item” from the ribbon > after clicking on “All Outlook Items” from ribbon, we can see all emails associated with that searched contact from People icon.

Further, could you please provide us the information about “Which Office version channel and Outlook version you are using? Could you please provide us detailed screenshot of your Office and Outlook version from your side for further analysis?

For uploading captured screenshot: click on Image Symbol > select the captured screenshot from your local computer.

(Some information removed from this below screenshot for your privacy)

Account info

When I search for a particular email address and all mailboxes, the default comes up with only those emails "from" the address.  It doesn't include those "to" the person.  The only way to get the "to" ones is to go to the sent folder.  I don't keep all "to" emails in the sent folder so need all folders searched for both "from" and "to" an individual.  It takes multiple steps to find what I need.

I still wish there was a feature as there was in the 2002 version where you can select a contact and get all emails or all outlook items in a result list for that contact.

For your privacy purpose, we have removed your image part.

Hi MaryLigo,

Thank you for your update. Regarding your whole concern, we understand your whole concern that certain thing cannot meet your requirement properly in the product feature. So, we heartly request you that kindly submit your interesting and valuable feedback in our UserVoice service https://outlook.uservoice.com/forums/322590-outlook-2016-for-windows, because our related team is developing such kind of features based on customers’ votes, feedback and shared experience about product feature, your feedback is important for our related developing team, because it will help you to improve the product feature in future.

 We are heartly appreciating your cooperation and understanding in our forum community.

Have a good day MaryLigo.

Regards,
Darpan