Hi Insiders –
My name is Alfredo, and I’m a program manager on the Natural Language Experiences Team.
If you receive builds of Office 2016 for Windows through the new Office Insider Fast level, you now have access to new Editor feature, which offers improved proofing tools in Word 2016 and Outlook 2016. The features described below are available in build 16.0.7409.1000 or later.
- First, we’ve expanded upon Word’s current spelling and grammar tools to inform you
why words or phrases may not be accurate—teaching at the same time it is correcting.
- Second, we’ve overhauled Word’s visual proofing cues so you can distinguish at a glance between edits for spelling (red squiggle), grammar (blue double underline) or writing style (gold dotted line). Since Outlook uses Word as an email editor, you’ll
see these new tools in email messages, too.
- Improved proofing and editor tools. Leveraging machine learning and natural language processing—mixed with input from our own team of linguists—Editor makes suggestions to help you improve your writing.
- Red squiggle for spelling errors: Editor uses visual cues to distinguish between edits for spelling (red squiggle), grammar (blue double underline) and writing style (gold dotted line). When you see a red squiggle below a word, right-click on the word and choose one of the suggestions to fix the error. Spelling suggestions have synonyms to help disambiguate between the choices. Choose the most appropriate suggestion to correct the spelling.
Blue underline for grammatical errors: Word checks for potential grammatical errors as you type and indicates the error with two blue underlines. When you see two blue underlines below a word or a phrase, right click on the word or phrase and choose one of the suggestions to fix it.
- Gold dotted line for style: Word checks for potential writing and style issues and indicates the word or phrase with a dotted gold underline. When you see a gold dotted line below a word, right click on the word or phrase and consider one of the alternative suggestions to correct the writing style issue. To customize your style options, Click File > Options > Proofing. In the Writing Style drop-down, make sure Grammar & more is selected, and then click the Settings button.
Things to keep in mind
- You need to be an Office 365 subscriber on the Fast level to use this feature.
- Editor adds a new Grammar & More option to the Writing style list. To use this option today, your proofing language must be set to English. Similarly, you'll see the new gold dotted line for identifying style issues only if you're proofing English text. We'll enable support for additional proofing languages in the upcoming months.
- In Word, if you don’t see gold dotted lines in your document, it may be because you’ve customized style options in the past. To fix this issue, click File >Options >Proofing. With Grammar & more selected, click Settings >Reset All.
- In Outlook, to see the blue underline and the gold dotted line, you need to turn on Mark grammar errors as you type. To do so, on an email, choose the File tab > Options >Mail > Editor Options >Proofing. Under When correcting spelling in Outlook select Mark grammar errors as you type.
- By popular demand, you now have right-click access to AutoCorrect Options!
As a cloud-based service, Editor will get better with time so be sure to let us know what’s working and where we might improve. Thanks for taking a look!
** Updated 10/13/16 to clarify proofing language availability**