Using "cross reference" "insert reference to" heading number and text

Using Word 2010.

I would like to be able to insert as cross reference a heading number and the corresponding text at the same time.

Currently, the "Insert reference to" option does not provide the choice "heading number and text". Therefore I want to insert both I have to repeat the operation twice and add a space.

I think remembering this option being available with XP.

How could I restore it.

If I have to create a macro, I would need some support. The best would be a video tutorial.

 

Thank in advance.

 

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You may be remembering wrong: I don't have Word 2002 installed, but in Word 2003, there is not an option to insert both the paragraph number and the heading text in a single cross-reference (this is possible with captions). You will need to insert two REF fields, one for the paragraph number and one for the heading text.
Microsoft MVP (Word) since 1999
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http://wordfaqs.ssbarnhill.com
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Hi Suzanne.

From your answer, I understand that I have to repeat the action twice.

 

My idea was to create a new "Insert reference to" option and call it "Heading number and text".

I am currently reading a document which I think you wrote: "Formatting Cross-reference".

From there, I thought that I might be able to create this new option.

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The article you mention (http://wordfaqs.mvps.org/FormatCrossReferences.htm) does not address this issue.
Microsoft MVP (Word) since 1999
Fairhope, Alabama USA
http://ssbarnhill.com
http://wordfaqs.ssbarnhill.com
Screen shots captured with TechSmith's Snagit

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Any news on this topic?

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You still need two cross-references (one to paragraph text and one to the paragraph number). However, you can post a suggestion for Microsoft at http://word.uservoice.com.
Stefan Blom
Office Apps & Services (Word) MVP
Volunteer Moderator (Office)
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If you insert a Cross reference to the Paragraph number of a Numbered item, and then IMMEDIATELY run a macro containing the following code, it will insert a space and then a cross reference to the Paragraph text of the Numbered item.

Dim rng As Range
Dim strCode As String
Set rng = Selection.Range
rng.MoveStart wdCharacter, -1
strCode = rng.Fields(1).Code.Text
rng.InsertAfter " "
rng.Collapse wdCollapseEnd
ActiveDocument.Fields.Add rng, wdFieldEmpty, Replace(strCode, "\r", ""), False
rng.MoveEnd wdCharacter, 1
Set rng = rng.Fields(1).Code
rng.MoveEnd wdCharacter, 1
rng.Collapse wdCollapseEnd
rng.Select

I would suggest adding a button to the Quick Access Toolbar to run the macro.

Hope this helps,
Doug Robbins - MVP Office Apps & Services (Word)
dougrobbinsmvp@gmail.com
It's time to replace ‘Diversity, Equity & Inclusion’ with ‘Excellence, Opportunity & Civility’ - V Ramaswamy

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Last updated July 26, 2021 Views 6,015 Applies to: