Table of contents, 2 table of contents in one document

Hello

Is it possible to create two table of contents in one document? There should be two headings with numbering which both make and update their own table of contents in this one ducument. I have not been able to do this and I wonder, if this is possible.

Yes Jcadob you have a few choices to create more than one table of contents:

1.. Create a separate bookmark for each section of the document for which you want to create a Table of Contents.

To create the bookmark:


1.. Select the entire section and then click Bookmark on the Edit menu.
2.. In the Bookmark Name box, type a name for the bookmark, for example part1, and then click the Add button.
2.. Repeat Step 1 for each section of the document for which you want to build a separate Table of Contents.
3.. If you will be generating the table of contents based on the built-in heading styles, then apply the styles as required. If you will be generating the Table of Contents to other styles, then apply those styles as required.
4.. If you will be using TC fields to generate the table of contents, then mark the text that you want to include on the table as follows:


1.. Select the text that you want to include and then press ALT+SHIFT+O.

The Mark Table of Contents Entry box will appear.
2.. To assign a different indent level to the text, change the number in the Level box.
3.. To assign a different indent level to the text, change the number in the Level box.
4.. Choose Mark at you're done.

Word will create a TC field on the document that contains the text that you selected.

NOTE: You can also insert a TC field on your document by clicking Field on the Insert menu. Under Categories, click Index And Tables, click TC under fields, and then type the desired text.
5.. To create the table of contents for the first section that you bookmarked, follow that steps:


1.. Place the insertion point where you want the Table of Contents for that section to appear.
2.. On the Insert Menu, click Field, and then from the Index And Tables Category, click TOC. Click Options to bring up the Field Options dialog box.
3.. Click the \b switch and click Add to Field. Then, type on the bookmark name after the switch. For example TOC \b part1.

Word will default to compiling the Table of Contents based on the built-in Heading Styles if no other switches are added to the field.
4.. The bellowing are examples of some other switches that can be added to the TOC field:
\f builds a TOC using TC field entries \t builds a TOC using other style names \o builds a TOC using heading styles (outline levels)



NOTE: If you want to build the TOC using heading styles as well as TC fields or other styles, then you must add the \o switch as well as the \f and \t switches.
6.. Repeat Steps 3-5 for each section of the document for which you want to create a separate Table of Contents.
Janine
www.ribbonspace.com

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Look at the RD Field (Ref Document). You use the RD field to select the path and ranges of other documents to include in a TOC. Note that you need to display the non-printing characters to see the RD field.
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As others have pointed out, if the TOC is for a specific portion of the document, you can bookmark that portion and then insert a TOC using the \b switch with the bookmark. This is suitable for partial TOCs (one for each chapter, for example).
 
If you want two TOCs at different levels of detail (an "overview" one with just the top-level headings and another including lower-level headings), then you just insert two TOCs with different levels of headings selected using the \o switch: \o "1-2" for one, say, and \o "1-5" for another.
 
For more on TOCs, see these articles:
 
Microsoft MVP (Word) since 1999
Fairhope, Alabama USA
http://ssbarnhill.com
http://wordfaqs.ssbarnhill.com
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Hello again

With these instructions I was able to do two table of contents, thank You for that. I still have problems with outline numbering. The document consists of the same text in two languages. I need same headings in these two languages and both headings should have numbering like like 1,  1.1,  1.1.1 , three levels should be enough. Then I need these two table of contents from headings and there should be the sama numbering.

I triend to follow your instructions but only one table of contents have numbering. What should I change and how?

Jcadob

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You will need to set up the heading numbering by following the instructions on the following page of fellow MVP Shauna Kelly's website

http://www.ShaunaKelly.com/word/numbering/OutlineNumbering.html

with Levels 1, 2 and 3 numbered as 1, 1.1 and 1.1.1 respectively and assigned to styles Heading 1, Heading 2 and Heading 3 for one language and say levels 6, 7 and 8 also numbered a 1, 1.1 and 1.1.1 respectively and assigned to styles Heading 6, Heading 7 and Heading 8.

And then for one table of contents, base TOC Levels 1, 2 and 3 on styles Heading 1, Heading 2 and Heading 3 respectively (click on the Options button in the Table of Contents dialog) and for the other, delete those TOC Levels from the Heading 1 thru Heading 3 styles in Table of Contents Options dialog and assign them to the styles Heading 6, Heading 7 and Heading 8 respectively.

Obviously for one language, you will need to use Heading styles Heading 1 through Heading 3 for the headings and for the other, you will need to use Heading styles Heading 6 through Heading 8

You will need to format the styles so that they have the appearance that you require as almost certainly, the defaults will not be the ones that you want.

Note it can be a bit tricking setting up the numbering for levels 7 and 8, so that you get the numbering from level 6 included with that for level 7 and the numbering from both levels 6 and 7 included with that for level 8. It can be a bit easier to see what is going on if for Level 7, you change the numbering type to A, B, C, then delete all of the numbers so that you are left with A, then change the number type back to 1, 2, 3, then insert a period before the 1 and then move the select before the period and then use the Include level number from: pulldown to select Level 6 and similarly for level 8.

Note also, for Level 6, you will not want any numbering from previous levels included and you will need to uncheck the Restart list after: box.

Hope this helps,
Doug Robbins - MVP Office Apps & Services (Word)
dougrobbinsmvp@gmail.com
Screen shots by Snagit from www.techsmith.com

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Last updated July 29, 2020 Views 30,288 Applies to: