MS Word will not print custom pages

I keep running into the problem of MS Word not printing custom pages. It doesn't matter if I say print pages "1-4" or print "1,2,3,4." It will still print the entire document, even though it clearly shows what custom pages I selected to be printed.

I did some research yesterday and saw that section breaks could affect printing, so I removed and reformatted the document without section breaks and still have the same problem. I use this same document format weekly and need for selections to be printed easily. How do I fix this? I didn't have this problem 2 months ago. Also note that it only seems to be one document format. I don't have problems with other documents.

As a start reinstall the full feature software provided by your printer maker, and after which File>Print, and then check the printer options

Contributor since 2006
Currently win11 Pro & O365 Bus, multiple devices

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Thanks. I did some more playing around after my initial post and found that it's only the one document format that refuses to print custom pages. My other document formats print custom pages, so I don't think that it's the printer software. I think there must be some corruption in that document format.

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Thanks. I did some more playing around after my initial post and found that it's only the one document format that refuses to print custom pages. My other document formats print custom pages, so I don't think that it's the printer software. I think there must be some corruption in that document format.

And that format is?

Why a sample file is important for troubleshooting. How to do it.

Volunteering to "pay forward" the help I've received in the Microsoft user community.

Charles Kenyon
Sun Prairie, Wisconsin
wordfaq[at]addbalance[dot]com

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It's a basic Word doc (church bulletin). I have a few variations but here is the basic file: Sample Bulletin

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The document contains 11 sections. To print it correctly, you have to use the p1s1-p2s10 format, because the page number format of the fourth physical page is "page 2, section 10":

Image

To remember the syntax, choose to display "Formatted page number" as well as "Section" number on the status bar in Word. To enable these options, right-click the status bar and click to select these options.

Image

Stefan Blom
MS 365 Word MVP since 2005
Volunteer Moderator
MS 365, Win 11 Pro
~~~
Note that I do not work for Microsoft
https://mvp.microsoft.com/
~~~
Please specify Word version & OS in your question

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Stefan,

This is really helpful! Thank you. Is there a way to change the page numbers without essentially messing up the formatting? Because I'm guessing that inserting page numbers really won't do it.

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Stefan,

This is really helpful! Thank you. Is there a way to change the page numbers without essentially messing up the formatting? Because I'm guessing that inserting page numbers really won't do it.

Yes, simply add the Page field.

  1. Go to where you want it (header or footer)

  2. Press Alt+Shift+P or otherwise insert a page field

  3. You can also use Insert>Page Number>Current Location but fancy formatting may or may not disrupt your formatting. You can always try one and use Undo if you don't like it.

Note, though, 11 sections in four pages!

Volunteering to "pay forward" the help I've received in the Microsoft user community.

Charles Kenyon
Sun Prairie, Wisconsin
wordfaq[at]addbalance[dot]com

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As Charles wrote, you can insert a Page number field. You'll need to access a footer (or header).

The tricky part here is the number of sections in the document (each section has up to three footers and three headers). I take it you didn't intentionally create so many sections?

Stefan Blom
MS 365 Word MVP since 2005
Volunteer Moderator
MS 365, Win 11 Pro
~~~
Note that I do not work for Microsoft
https://mvp.microsoft.com/
~~~
Please specify Word version & OS in your question

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Last updated February 17, 2025 Views 5,632 Applies to: