MS Group - Outlook Calendar Issue. Members of Group are unable to add an event so that it's visible to the group

We have an outlook calendar, created by way of an MS Group. The creator of the group is able to add events (that aren't meetings, no invites to members). He has tried sharing with the members, but it looks like the permissions might be managed differently than for regular outlook shared calendars? Whatever he does, we either can't see events added by other members or they create a meeting and invite everyone (which we don't want). We're looking for things like - posting your PTO on this calendar so others are aware.


Again - this calendar was created from a Microsoft Group - it is a not an Outlook created 'shared calendar' or DL.


Any guidance is greatly appreciated.


Thanks!



*** Moved from: Outlook / Outlook.com / Calendars and tasks ***

Hello , astein1

Welcome to Microsoft Community and appreciate your time taken for sharing detailed information. I understand that you are having trouble with sharing calendar in Microsoft 365 Group.

I would like to know how you created this group at that time? During the creation of the group a window like this will appear:

Did you choose Public or Private for "Privacy"?

When creating a group you'll need to decide if you want it to be a private group or a public group. Content in a public group can be seen by anybody in your organization, and anybody in your organization is able to join the group. Content in a private group can only be seen by the members of the group and people who want to join a private group have to be approved by a group owner.

You can try to change the privacy of your group and see if the problem still occurs. For how to do so, please refer to: Make Microsoft 365 groups public or private

For more information about Microsoft group, visit: Learn about Microsoft 365 Groups

Feel free to post back if you have any additional questions.

Best Regard,

Yuhao Li| Microsoft Community Support Specialist

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Hi There,

It's a private group, but the problem is that members of the group (who've been invited and accepted), are the ones who cannot post events to the calendar and have it show up for the other members of the group. We don't want the rest of the org to be able to see the group contents/calendars, just the members of the group.

Thanks!

Ariella

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Hello, astein1

I tried it in my own Outlook and found that the shared agenda can only be seen if all the members' account are Microsoft e-mail. If you register with a third-party email (such as Gmail), which means if the email format is not Microsoft e-mail, the problem you mentioned will indeed occur. So you can see if the emails of those members who can't see the schedule are not Microsoft e-mail.

In addition, I suggest that you share your calendar on outlook.com (detailed steps are listed in this link), which can avoid many strange problems when creating calendars in Outlook for PC, because Outlook for PC is far more complicated to use than outlook.com. And the data in outlook.com can also be synced to Outlook for PC.

Note: When sharing a calendar on outlook.com, please select the email address of the group, so that group members can view each other's calendars after accepting the invitation, but this part of the calendar is not displayed in the group calendar, it is displayed in other calendars on outlook.com page .

Yuhao Li| Microsoft Community Support Specialist

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Hi There,

We're all in one org, using our organizational emails (Microsoft). The group was created in Teams and the calendar was added via a Teams/Sharepoint option. The two owners (my manager and I) have zero options for editing this calendar's settings other than adding a charm and it does not appear in our Share Calendar menu on the web app.

Thanks,

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Hello Ariella,

 

We apologize for a late reply.

 

According to the description you are facing an issue with adding a calendar created in SharePoint site to Outlook. As I understand only the owner is able to add the events to this calendar, but the other members can’t.

 

As you mentioned the calendar was created via a Teams/SharePoint option, can you please provide the detailed steps how this calendar was created and added to Outlook?

Is it a list view or App?

Please share any related screenshots.

 

Best regards,

Igor

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Question Info


Last updated January 30, 2025 Views 1,224 Applies to: