Workgroup Template Folders? Help, Please

I'm trying to create a workgroup template folder that can be accessed by my co-workers.  Our network uses the s:drive as the shared drive.

I'm using Word 2013.  If I go to File -- Options -- Advanced, I can see "File Locations" under general, but this is greyed out.  Do I need to get in there to set the Workgroup Template location?  If so, how do I do that?

Can I set the Workplace Template location to a folder I create on the S:Drive? 

Assuming I can set the workplace template location on my computer to a folder on the s: drive, do I need to get each person on my network to make the same change?

If we all get our Word/Excel set to the right workplace template folder, will that folder appear when someone clicks "new" in either Word or Excel?

Thank you.

Answer
Answer
Better practice, I believe, is to set the Workgroup Templates folder to a local folder for each user (different from the User Templates Folder) and copy/lupdate from a network location upon login. This has several benefits, one of which is it allows users to use the templates when off-network.
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Charles Kenyon
Sun Prairie, Wisconsin
wordfaq[at]addbalance[dot]com

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For the File Locations button to be enabled, you must have a document open - even just a blank document will do.

For everyone to access a template in a folder on the S: drive, they will need to set that folder as the location of the Work Group Templates.

However, see the article "Distributing macros to other users” at:

http://www.word.mvps.org/FAQs/MacrosVBA/DistributeMacros.htm

for a probably better method of making templates available to multiple users.

Hope this helps,
Doug Robbins - MVP Office Apps & Services (Word)
dougrobbinsmvp@gmail.com
It's time to replace ‘Diversity, Equity & Inclusion’ with ‘Excellence, Opportunity & Civility’ - V Ramaswamy

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Last updated October 5, 2021 Views 564 Applies to: