Creating fillable forms in Word 2013 - frustrations

I'm slowly coming to the conclusion that creating a user friendly fillable form in Word is not as easy nor robust as I had hoped.

I am trying to create an application for enrollment form, and ideally the same form could be printed out and filled in by hand or filled out online and returned via email.

Part of my form uses a table with fields that the user fills in, for example:  First Name, Last Name, etc.

If I use legacy text controls, the user experience is not that great in my opinion.  (The cell width is larger than the content control, so if the user clicks just to the right of the content control, Word jumps focus to the next control...really easy to do and very annoying!).

If I use the text content control, the experience of the cursor jumping is a bit better, (the control is larger so not as easy to click outside the control).  BUT, w/o creating a macro, or messing with normal.dot there doesn't appear to have a way to make the form printer friendly (the helper text prints out), and online friendly.  I don't want my users to get an error about opening a macro enabled form when they try to open a document.

I've spent hours and hours messing with the various fields, formatting, etc.  Should I bag it and start over with Acrobat?

Thanks!

Cindy

Answer
Answer

You may find (legacy) text form fields easier than content controls. They require "Filling in forms" protection, though.

Note that, generally, using the same template for an online form and a form that is supposed to be printed and filled out by hand isn't going to work. For the latter type of form, just lay it out with tables and add or remove borders as desired, and then print it.

Stefan Blom
MS 365 Word MVP since 2005
Volunteer Moderator
MS 365, Win 11 Pro
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Last updated October 1, 2021 Views 2,594 Applies to: