Bibliography to static text in Word 2013 on WIn8.1

If you press ALT+F9, what do you see in place of the bibliography?

When you used CTRL+SHIFT+F9, did you have the contents of the bibliography selected?

If in the first case you see text enclosed in field delimiters { }, then using CTRL+SHIFT+F9 should convert those fields to ordinary text.

Doug

I select all text (Ctrl+A),

Then alt+F9, then the bibliography collapses just to the title and the word Bibliography in curly brackets. But the citations within the body of the text change from e.g. (Goh, 2014) to a field: {CITATION Goh14 \12057}

Pressing ctrl+shift+F9 then returns the list of references in bibliography, and in the body text {CITATION Goh14 \12057} becomes {CITATION Goh14 \12057 |(Goh, 2014)}

Am I misinterpreting the idea of converting to static text, I assumed all field codes would completely disappear, leaving just the current text contents of those field in their place?

Just noticed that a subsequent use of Alt+F9 just totally hid the whole field codes and text associated with them? Umm....

So not a solution yet.

Cheers,

Martin

Word's use of building blocks makes this harder than it should be. Try the following macro:

Sub UnlinkCitns_Biblio()
Application.ScreenUpdating = False
Application.DisplayAlerts = wdAlertsNone
Dim i As Long, StrCode As String, Stl As String
Dim Stry As Range, Rng As Range, Fld As Field
With ActiveDocument
  For Each Stry In .StoryRanges
    Select Case Stry.StoryType
      Case wdFootnotesStory, wdEndnotesStory, wdMainTextStory
        'loop through all fields, starting from the end of the story
        For i = Stry.Fields.Count To 1 Step -1
          With Stry.Fields(i)
            If .Type = wdFieldCitation Then
              .Select
              WordBasic.BibliographyCitationToText
            ElseIf .Type = wdFieldBibliography Then
              StrCode = Trim(.Code.Text)
              Set Rng = .Result.Duplicate
              With Rng
                .MoveStart wdParagraph, -2
                Stl = .Paragraphs(1).Style
                .Start = .Start - 1
                .End = .End + 2
                .Text = vbNullString
                .Collapse wdCollapseStart
                .Text = vbCr & "Bibliography" & vbCr
                .Paragraphs(2).Style = Stl
                .Collapse wdCollapseEnd
              End With
              Set Fld = Rng.Fields.Add(Range:=Rng, Type:=wdFieldEmpty, _
                Text:=StrCode, Preserveformatting:=False)
              Fld.Unlink
            End If
          End With
        Next
      Case Else
    End Select
  Next
End With
Set Rng = Nothing: Set Fld = Nothing
Application.DisplayAlerts = wdAlertsAll
Application.ScreenUpdating = True
End Sub

Hi Stefan, Paul

Thanks for the help guys. Stefan, Ctrl+Shift+F9 does not appear to work for me. But as a text document saving as Word 97-2003 got rid of fields, saving back to 2013 made it a docx, with some changes in amount of text on each page, but that is not an issue. So that sorted out my immediate problem, but still doesn't explain while the tab command didn't work or the shortcut either? But I guess I don't really need to know that.

Paul, looks very elegant, my knowledge of macro's and how to use them is quite limited so that was looking scary, so I don't think I'll try it unless I have a spare hour to pass.

Thanks again

Cheers

Martin

For PC macro installation & usage instructions, see: http://www.gmayor.com/installing_macro.htm.

The macro will probably take no more than a few seconds to do the processing.

What the macro does is the equivalent of manually converting each citation to text and then, for the bibliography, toggling the field code display, copying the code text, deleting the bibliography, inserting a new field with the code text (i.e. no encompassing building block), then converting the field to its results. As you can see, the bibliography conversion requires the most work, and that's what the code reflects.