Automating captions

Hello Neil,

Thank you for posting on Microsoft Community.

In order to resolve the issue you may select the Caption and then use Ctrl+Shift+F9 to convert it to ordinary text. You may now modify the Caption. Ctrl+Shift+F9 is used to unlink a field.

You may refer to Doug Robbins suggestions from the following Microsoft Answers thread which talks about resolution for the same error.

http://answers.microsoft.com/en-us/office/forum/office_2010-word/error-bookmark-not-defined/2ac3347e-8803-4be3-bb61-612bde646e70

Note: The above mentioned thread talks about this issue with respect to Table of Contents in Word 2010 documents, but you may follow the Word MVP's suggestion which should apply with respect to your issue as well.

Try the above step and let us know the result.

Thank you.

Did you use CTRL+F9 to insert each pair of field delimiters?

With a bookmark FloorA that contains the number 24, the following field constructions

display

Note however that if you edit the contents of the FloorA bookmark, unless you unlink the captions already created, they will ALL change to reflect the new value in the bookmark

But for some reason that I have not figured out, if the bookmark contains a single digit, the same field construction returns

which is a different problem for the one that you have.

However, given that using a reference to a bookmark is not really an option, you may as well just use

which displays

I didn't create all the field delimiters using CTRL+F9. I started with an automatically created caption, then tried to edit it. I did the editing using CTRL+F9. Just to be sure, I went back and redid it, to no avail.

Then I started from scratch and found it worked. Rather than ending up with:

{REF FloorA}-{SEQ{REF FloorA}}, I ended up with

{REF FloorA \* MERGEFORMAT}-{SEQ{REF FloorA \* MERGEFORMAT}}

I must admit to confusion over the purpose/usage of MERGEFORMAT. I don't know what it is supposed to do, so I don't know when to use it or remove it. The help text I have found hasn't been helpful.

I did take the FloorA caption and use it throughout the pages relating to FloorA. It worked as hoped. I then copied it to the FloorB pages, changed the references to refer to the FloorB bookmark and it worked as hoped. When I copied it to FloorC, and edited the references the sequence numbers all display as 0. FloorC is a single digit floor (e.g. 6). Further, changing the bookmark to '06', '6 ' or ' 6' doesn't help. The first REF field shows '06', but the SEQ only displays 0.

Interestingly for the Ground floor with the single letter 'G' in the FloorF bookmark, the sequence numbers work properly. This is both consistent with your post and frustratingly inconsistent, and has now become a problem for me.

If you put a space after the single digit in the bookmark, the bug does not surface, or use the numbers

01

02

03

04

05

etc in the bookmarks.

As noted in the edited reply, I did try prepending a 0 and appending a space, and it didn't work for me.