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Word 2010: How to paste content without numbered lists being made continous

I have content including documents and sections of documents which I'd like to paste into another document (same template/styles). This content contains multiple numbered lists.

However, when I do, the start of each list is lost and instead of multiple lists, they are now treated as one long list:

1. Apple

2. Orange

3. Pear

Heading 1

1. Dog

2. Cat

3. Pig

Changes to:

1. Apple

2. Orange

3. Pear

Heading 1

4. Dog

5. Cat

6. Pig

Obviously I can re-apply "Restart at 1" but this laborious for a 1,000 page document. Is there an alternative?

P.

Hi,

Thank you for posting your query in Microsoft Office Community.

I understand your concern and will assist you with this issue.

Let's copy the content from original document, use Paste Special option and use Keep Source Formatting (K) to paste the copied content and verify the result.

Refer to the following article to get more information about Paste options in Word and see if it helps.
http://office.microsoft.com/en-us/word-help/paste-options-HA101831692.aspx

Hope it helps. Reply with the result and I'll be happy to help you further.

Thank you.

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I use a macro to search through and apply a restart to each separate list. This macro is kind of involved because you need to work out the logic of when a list ends. For instance, in my templates a single list can include a series of styles eg List, List 2, List 3, List Continue, List Continue 2, List Continue 3.

t is also possible to set up your lists so that a 'reset paragraph' is included prior to the 'numbered list'. For instance, if you set up the outline list with styles so that:

Level 1 style is un-numbered and looks like your standard body text (Normal?)

  1. Level 2 style is actually the first numbered level (make sure the numbering is restarted by the Level 1 outline level)
    1. Level 3 style is actually the second numbered level

Now use the Level 1 style in the paragraph that precedes the 'list'. This will cause each separate list to be 'restarted' by stealth.

Andrew Lockton
Melbourne Australia

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Last updated October 5, 2021 Views 1,450 Applies to: