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VBA to switch between User Names?

Hi there,

I am administrating documents using track changes to display changes that I make and changes that come from other sources. I am making all the changes and my User name is displayed.

I would like to use a different user name for the "external changes", I know change of user name can be done manually, but it will be tedious going back and forth.

So is there a way to make script to switch between my user name and a custom one to apply for external changes?

 

Inputs much appreciated!

Answer
Answer
The following macro should toggle between the two names

Sub ToggleUser()
If Application.UserName = "Viggo Linde" Then
    Application.UserName = "Some Other Name"
Else
    Application.UserName = "Viggo Linde"
End If
ActiveDocument.Fields.Update
End Sub
Graham Mayor (Microsoft Word MVP 2002-2019)
For more Word tips and downloads visit my web site
https://www.gmayor.com/Word_pages.htm

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Answer
Answer

You could create the following macro in a module in your default template Normal.dotm:

 

Sub ToggleUser()
    If Application.UserName = "Anne Roe" Then
        Application.UserName = "John Doe"
    Else
        Application.UserName = "Anne Roe"
    End If
    MsgBox "Username is now " & Application.UserName, vbInformation
End Sub

 

Change the usernames to suit your purpose.

 

You can assign the macro to a button on the Quick Access toolbar and/or to a custom keyboard shortcut, to make it easily available.

---
Best wishes, HansV
https://www.eileenslounge.com

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Question Info

Last updated September 28, 2023 Views 893 Applies to: