Problem with Hidden text that includes Headings, text and tables with images, in word 2010

I am writing a manual for a client's new product, and I need to hide part of the content because this bit is still in development. They need field trial documentation for a customer who doesn't need that option.

The content I want to hide begins with a Heading at Level 2 , then some Normal style text, some level 3 headings, and a few 2-column tables with images in the left hand column, and text in the right hand column. It spans 4 pages.

I know how I should hide the text, namely to select the content that I want to hide, and then Ctrl+D to bring up the Font dialog, and then select Hidden, and click OK. This hides it just fine.

But if I want to view and edit this hidden content using Ctrl+*, all the hidden content appears, but the tables are squashed into a table on the left about one character wide per column, one character per row, and the hidden content now spans 28 pages. This is impossible to work with, and I cannot adjust the column width.

The only remedy is to select each cell of the table and Ctrl+D etc to unhide the text cell by cell. If I try to select a complete table and unhide it, it only unhides one cell.

 

I had hoped that I could go into Outline View at Level 2, select the heading and then just hide that, but I get the same problem.

 

Any idea what's going wrong? Help!

To work around this problem, make sure to set a fixed width on the table (columns) before you apply the hidden formatting.

To set a fixed width for a table, you can click inside it and click Table Tools Layout tab | AutoFit | Fixed Column Width.

Stefan Blom
Microsoft 365 Word MVP since 2005
Volunteer Moderator (Office)
MS 365, Win 11 Pro
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Please note that I do not work for Microsoft
MVP program info: https://mvp.microsoft.com/
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Last updated March 20, 2024 Views 1,912 Applies to: