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printing only comments in Word 2010

We've been using both Adobe Acrobat 11 professional and Word 2010 (Office 2010).  I discovered that when working with Adobe Acrobat it is NOT possible to print only the comments added to a document; you wind up with the comments, and references to highlighting, and it prints this information out by page where the highlighting and comments (sticky notes in other parlance) appear.  Very awkward and not useful.

So then I had the bright idea of converting the PDF to Word, and doing the commenting in Word.  I'm unclear, however, if it's possible to print only the comments (not highlighted text), and to print them on one page (or however many pages it takes to gather and print the comments).  Is it possible to do this?

The bookmark feature in adobe acrobat is really quite useful, but I use the bookmarks I make as an informal outline, but discovered that you can't simply print that outline/bookmarks in Adobe.  (The workaround there is a screencapture and print).

Thanks!

If you run a macro containing the following code when the document containing the comments is the active document, it will create a new document containing the author of the comment and the text of the comment separated by " - " for each of the comments in the document.  You can then print that document.


Dim Source As Document, Target As Document
Dim i As Long
Set Source = ActiveDocument 'The document containing the comments
Set Target = Documents.Add
With Source
    For i = 1 To .Comments.Count
        Target.range.InsertAfter .Comments(i).Author & " - " & .Comments(i).range.text & vbCr
    Next
End With


or, if you add the following commands to the macro, it will print out the document that is created and then close it.


With Target
    .PrintOut Background = False
    .Close wdDoNotSaveChanges
End With

Hope this helps,
Doug Robbins - MVP Office Apps & Services (Word)
dougrobbinsmvp@gmail.com
It's time to replace ‘Diversity, Equity & Inclusion’ with ‘Excellence, Opportunity & Civility’ - V Ramaswamy

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Last updated October 5, 2021 Views 1,040 Applies to: