Outline View: Degraded manipulation of heading hierarchy in *.docx vs. *.doc

If the file is saved as *.doc, I can highlight entire swaths of heading paragraphs of various levels and use Tab or Shift-Tab to promote/demote the outline leve.  If I save as *.docx, all of this capability disappears.  In other words, manipulation of sub-trees in the hierarchy is a sinch in *.doc, but almost non-existent in *.docx.  Am I missing something?  Hopefully, we're not regressing in terms of capability.
Make sure that "Set left and first indent with tabs and backspaces" is selected in the AutoCorrect dialog box (File tab | Options | Proofing | AutoCorrect Options | AutoFormat As You Type).
Stefan Blom
MS 365 Word MVP since 2005
Volunteer Moderator
MS 365, Win 11 Pro
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I saved from *.doc back to *.docx and could not replicate the problem.  The options were already as you described above in the new *.docx.  However, I went to another network where I had an *old* *.docx, i.e., before saving it to *.doc.  It also did not have the problem, and the settings were also as you described above.

Looks like this is an example of when the problem is spurious.  However, I know that this is not the first time that I ran into this behaviour, where the headings stop responding as they should in Outline View.  I make sure that the heading styles are in fact heading styles, and I also try to get rid of extraneous formatting using ctrl-space.  None of that helps when the problem occurs.  It looks like the solution might be to save to *.doc and then back to *.docx (crossing one's fingers and hoping that nothing important is lost).

Thanks for prompting me to explore that possible solution.

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Hmm, the "Set left and first indent with tabs and backspaces" option is not tied to a particular document; it's a global setting in (your installation of) Word.

I have no idea why *.doc and *.docx behave differently on your system. Do you see a difference if you try the Alt+Shift+Left arrow and Alt+Shift+Right arrow keys instead?

Stefan Blom
MS 365 Word MVP since 2005
Volunteer Moderator
MS 365, Win 11 Pro
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Note that I do not work for Microsoft
https://mvp.microsoft.com/
~~~
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Those keys work, but the fact is that the problem no longer exists.  It isn't that it exists in one type of file and not the other.  It existed in the docx file, but saving it to doc, then saving it back to docx seems to eliminate the problem.  Probably some bookkeeping in the Word program got confused, and saving into a different file type forces it to start from some kind of clean bookkeeping slate.  Just a wild guess.

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Last updated October 5, 2021 Views 49 Applies to: