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Includetext field changing formats

Hi Team,

This may seem the same as other posts, but I feel it is slightly different as I have tried a myriad of things. Including styles, anchoring text boxes etc.

Basically, I am using the Includetext field, but when I update the donor document and refresh the recipient document the heading numbers change.

The donor document has text boxes (which I think I've anchored to the paragraph), different style headings to the recipient document and bullet points.

When I delete a heading, including the text box, in the donor document and refresh the recipient document the the numbering below the deletion changes (in the recipient document).

Second level headings are removed and added. Bullet points are changing to level 3 headings. But it all below the heading and text box I removed.

I have been racking my brains and desperately trying a number of things and finally thought I should ask the experts.

Any help would be greatly appreciated.

Cheers

Can you give the exact steps to reproduce the issue.
Trying to be helpful.

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You may need to post both documents for us to work out what is happening but it is likely that there is a clash in the style definitions in both documents which is causing your problem.  Are both document formatted with the same styles? Do they use the same attached template? 

Another area worth exploring is how much is formatted with styles and how much uses local formatting. If you select the content in both docs and press Ctrl-Q and Ctrl-Space does the formatting change considerably. If so, this indicates that you have a lot of local formatting which can make it difficult to control formatting.

Andrew Lockton
Melbourne Australia

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If style definitions conflict, Word uses the settings of the target document (= the document containing the INCLUDETEXT field). Typically, this happens if you are using the built-in headings for numbering in both target and source documents.

If numbering schemes should be kept separate, make sure that your source file uses a different set of styles for numbering.

Stefan Blom
Microsoft 365 Word MVP since 2005
Volunteer Moderator (Office)
MS 365, Win 11 Pro
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Please note that I do not work for Microsoft
MVP program info: https://mvp.microsoft.com/
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Adding the \! switch to the INCLUDETEXT field may help resolve these issues.
Cheers
Paul Edstein
(Fmr MS MVP - Word)

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That switch will only help for field-based numbering.

Stefan Blom
Microsoft 365 Word MVP since 2005
Volunteer Moderator (Office)
MS 365, Win 11 Pro
~~~~
Please note that I do not work for Microsoft
MVP program info: https://mvp.microsoft.com/
~~~~

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And fields generally... While I agree that most of the issues relate to Style conflicts, if both documents have the same bookmark names and the included one cross-references any of the common ones, adding the \! switch prevents the included content's references being updated to reflect the destination document's bookmarks. That issue may be behind some of the unintended content changes.
Cheers
Paul Edstein
(Fmr MS MVP - Word)

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Yes, of course, cross-references could very well benefit from the \! switch. :-)
Stefan Blom
Microsoft 365 Word MVP since 2005
Volunteer Moderator (Office)
MS 365, Win 11 Pro
~~~~
Please note that I do not work for Microsoft
MVP program info: https://mvp.microsoft.com/
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Last updated October 5, 2021 Views 573 Applies to: