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Display Commentor Name Instead of Initials in Comments in Word 2010

There are three people in my company who are working on a document ... all have the initials MC ... we are all adding comments to the document as a way of tracking the interaction. Problem is that the document displays all comments as [MC#] ... reviewing on screen is OK because the comments are differentiated by color by person - but reviewing the printed document is very difficult as the comments are renumbered every time someone adds a new comment (so [MC2] has been four different comments in three iterations of the document.

Is there anyway to force Word to display the User Name instead of initials in the comments?  Out company policy is such that the Office Personalization fields are populated with the correct User Names and initials so that fix didn't work.

I've done an internet search on at least 5 iterations of the question and haven't come up with anything.

Thank you in advance for your help.

Maria Cortina

Answer
Answer

You can insert up to nine characters in the Initials control under Word Options>General. 

Or you could have each commenter run a macro containing the following after they have made their comments

Dim acomment As Comment
For Each acomment In ActiveDocument.Comments
    If acomment.Author = Application.UserInitials Then
        acomment.Range.InsertBefore "[" & Application.UserName & "]"
    End If
Next acomment

Hope this helps,
Doug Robbins - MVP Office Apps & Services (Word)
dougrobbinsmvp@gmail.com
It's time to replace ‘Diversity, Equity & Inclusion’ with ‘Excellence, Opportunity & Civility’ - V Ramaswamy

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Question Info

Last updated February 1, 2024 Views 3,220 Applies to: