Pasting Section is pasting in with wrong font size?

I am importing several official documents into one so that I can perform a mail merge

Each document needs to be in separate section with different headers/footers/margins,etc

I am having difficulty importing (pasting) the last document in because for some reason it is ignoring the original (copied) font size and pasting in one size too big?? 

Is there a section setting I am missing to make sure this document pastes into a section with font size "as is"

TIA

Have you experimented with the Paste Options button (which may or may not help for the situation you describe)?

Stefan Blom
Microsoft 365 Word MVP since 2005
Volunteer Moderator (Office)
MS 365, Win 11 Pro
~~~~
Please note that I do not work for Microsoft
MVP program info: https://mvp.microsoft.com/
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Yes but none apply in this case - it must have something to do with MS Word underlying font issue that causes it to use whichever font it likes - useually times new roman 12 - I may try setting application default to match the first font in my document and see if this is the bug

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How did you format the source document? Style-based formatting is the best approach. To ensure that no formatting changes occur, use styles that do not exist in the target document.
Stefan Blom
Microsoft 365 Word MVP since 2005
Volunteer Moderator (Office)
MS 365, Win 11 Pro
~~~~
Please note that I do not work for Microsoft
MVP program info: https://mvp.microsoft.com/
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I didnt format the original document at all - should I have?

I just copy/paste all documents into seperate section in one long document

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Pretty much everything you do in Word that involves text also involves Styles; Word is a Style-based word-processor. Every paragraph has a Paragraph Style that sets indents, justification, font attributes, tab stops & so on. There are other kinds of Styles, too, but paragraph Styles are the most common. Many users make the mistake of trying to override these Style attributes by just changing a paragraph's font name or size, or something else, but that often leads to tears, because Word doesn't regard these changes as applying to the Style.

Consequently, when you paste content from somewhere else, you're liable to find that the formatting changes to suit the Style definitions in the document you're pasting into. You can prevent that by changing Word's paste options, but it really is better to honour the Style definitions and be consistent with them across documents.

Cheers
Paul Edstein
(Fmr MS MVP - Word)

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Last updated May 14, 2024 Views 2,487 Applies to: