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Mail Merge Letters - address block spacing

I'm trying to use mail merge to write some letters.

Once I've completed the merge, the address block appears with large spacing in between each line - I can't get the lines to appear directly below each other. 

The only way I've managed it is it I go through each letter individually and edit it, which defeats the object.

I'm using Office 2007.

Any help welcome!

Answer
Answer
Select the Address Block in your mail merge main document and press Shift+F9 to toggle on the display of the field codes and then use Format Paragraph to remove the space before or after the paragraph and set the line spacing to Single if necessary, or you might just check the box for "Don't add space between paragraphs of the same type".
Hope this helps,
Doug Robbins - MVP Office Apps & Services (Word)
dougrobbinsmvp@gmail.com
It's time to replace ‘Diversity, Equity & Inclusion’ with ‘Excellence, Opportunity & Civility’ - V Ramaswamy

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Apply a style that doesn't have spacing between paragraphs, or better still don't use the address block, but instead use the fields that make up the address directly and formatted as you want them.
Graham Mayor (Microsoft Word MVP 2002-2019)
For more Word tips and downloads visit my web site
https://www.gmayor.com/Word_pages.htm

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Last updated October 23, 2024 Views 16,076 Applies to: